Senior Administrative Assistant

McBride•Lincoln, MA

4d•Onsite

About The Position

McBride Consulting has an exciting opportunity for a Senior Administrative Assistant providing support to the Air Force Life Cycle Management Center-Ground Base Air Defense Sensor division (AFLCMC/ESG). The ESG Division manages efforts focused on developing, acquiring, fielding and sustaining programs that support worldwide communications, Battle Management, Command & Control, Intelligence, Surveillance & Reconnaissance (C2ISR), Air/Ground Surveillance, Time Critical Targeting, Combat Identification, Radar Imagery, Integrated Air/Missile Defense, and Mobile/Fixed C2ISR Performance, Exploitation & Dissemination Facilities. This is a full time position located at Hanscom AFB, Bedford, MA.

Requirements

Must be a US citizen
Must be able to obtain an active Secret Security Clearance

Nice To Haves

Bachelor’s Degree in a related field and 12 years of experience in the respective technical/professional discipline being performed, 5 of which must be in the DoD OR, 15 years of directly related experience, eight of which must be in the DoD.
Advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)
SharePoint administration and document management
Calendar management and executive scheduling support
Meeting coordination and virtual collaboration platforms (Microsoft Teams, Zoom, WebEx)
Action item, suspense, and workflow tracking
Preparation of executive correspondence, reports, and briefing materials
Records management and file maintenance in accordance with DoD policies
Data collection, analysis, and administrative reporting
Experience supporting DoD acquisition or program management offices
Knowledge of Air Force organizational structures and administrative processes
Strong written and verbal communication skills
Exceptional organizational and time management abilities
Ability to manage multiple priorities and competing deadlines
Professional demeanor when interacting with senior military and civilian leadership
Strong attention to detail and accuracy
Excellent customer service and stakeholder engagement skills
Ability to work independently with minimal supervision
Strong problem-solving and critical-thinking abilities
Collaborative team player capable of working across diverse organizations
Ability to handle sensitive and confidential information with discretion
Adaptability in a fast-paced, mission-focused environment
Proactive mindset with a continuous process-improvement approach
Strong relationship-building and coordination skills
Ability to anticipate leadership needs and respond effectively
High level of professionalism, reliability, and accountability

Responsibilities

Provide comprehensive administrative support to PK leadership and contracting teams.
Manage daily taskers, suspense actions, action items, and organizational deliverables.
Maintain PK official records, contract closeout files, trackers, and documentation repositories.
Oversee personnel in‑/out‑processing and maintain office documentation, calendars, and scheduling.
Coordinate meetings, conferences, virtual sessions, and prepare agendas, minutes, and briefing materials.
Manage KTFileShare, SharePoint, Teams resources, permission access, and inspection readiness.
Support workflow management, office operations, and process improvement initiatives.
Prepare official correspondence, reports, and leadership documentation.
Disseminate program guidance, maintain leadership awareness of priorities, and respond to routine inquiries.
Assist with DTS travel coordination and serve as VRO/TCO telephone focal point.
Validate recurring reports and support ESGK training events and office activities.