Senior Administrative Assistant
About The Position
Johnson & Johnson Innovative Medicine is recruiting a Senior Administrative Assistant to provide comprehensive administrative support to a Vice President and designated members of the leadership team. This role is critical to enabling leadership effectiveness by proactively managing priorities, coordinating complex business activities, and serving as a trusted partner to leaders and key stakeholders. The successful candidate will thrive in a fast-paced environment, demonstrate exceptional judgment and discretion, and possess strong organizational, communication, and relationship-building skills.
Requirements
- High school diploma or equivalent required.
- A minimum of 4 years of administrative support experience supporting senior leaders in a complex corporate environment.
- Proven experience managing executive calendars, travel, meetings, and expenses.
- Strong organizational skills and exceptional attention to detail.
- Demonstrated ability to manage multiple priorities with speed and accuracy.
- Excellent written and verbal communication skills.
- Ability to handle confidential and sensitive information with discretion.
- Proficiency with Microsoft Office applications including Outlook, PowerPoint, Teams, Word, and Excel.
Nice To Haves
- Experience supporting Vice President-level or senior leadership team members.
- Experience in healthcare, pharmaceutical, or highly regulated industries.
- Strong project coordination and event planning skills.
- Experience interacting with senior leaders and cross-functional teams.
Responsibilities
- Manage a highly complex calendar with a strong focus on prioritization, efficiency, and alignment to business objectives.
- Coordinate domestic and international travel arrangements and associated logistics.
- Prepare and process expense reports in accordance with company policies.
- Support meeting preparation, including agendas, materials, logistics, and follow-up actions.
- Track leadership action items and follow through to completion.
- Serve as a liaison between the Vice President, leadership team members, and key cross-functional stakeholders.
- Coordinate leadership meetings, off-sites, town halls, and special events.
- Support organizational communication efforts and ensure timely dissemination of information.
- Maintain confidential files, records, organizational documents, and business information.
- Assist with department projects, operational initiatives, and business processes.
- Develop presentations, reports, and correspondence using information from multiple sources.
- Coordinate onboarding activities and support organizational transitions as needed.
- Manage purchase orders, vendor interactions, and selected budget-related activities.
- Partner closely with administrative colleagues across Oncology and Johnson & Johnson Innovative Medicine.
- Build strong partnerships with Human Resources, Finance, Communications, Commercial, Medical, and other support functions.
- Act as a trusted point of contact for internal and external stakeholders.
- Foster a collaborative, professional, and service-oriented environment.
Benefits
- This position is overtime eligible.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
