Senior Administrative Assistant

Johnson & Johnson•Titusville, NJ

12d•Hybrid

About The Position

We are searching for the best talent for a Senior Administrative Assistant for Scientific Evidence & Policy Research (SEPR) department. This hybrid position is located in Titusville, NJ. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine

Requirements

Completion of a high school diploma is required
A minimum of four (4) years of administration experience is required
Must possess strong verbal and written communication skills
Must have the ability to prioritize and handle multiple priorities
Proficiency in Microsoft Word and Microsoft Outlook is required
Proficiency in utilizing and innovating on current technology platforms, including Excel, Outlook, PowerPoint, World, Concur, SharePoint, Yammer, Teams/Zoom, Global Connect, Workday, Our Source, eMarketplace
Ability to use good judgment and work independently, under minimal supervision is required
Strong interpersonal and teamwork skills are required
Excellent communication skills are required

Nice To Haves

advanced education or training would be preferred
Experience supporting a large organization is highly desired
Ability to anticipate executive needs

Responsibilities

Calendar coordination, including scheduling and arranging meetings with internal and external partners
Maintaining calendars for VP and Sr. Leadership Team
Coordinating conference room space
Handling large group meetings and workshops (20-200 attendees), meetings/training sessions/workshops and Town Hall meetings, including location bookings, contracts, A/V services, meal and room services, guest support
Coordinating travel arrangements (Domestic / International)
Preparing expense reports
Supporting SEPR remote based employees
Tracking and amending purchase orders as needed
Maintaining and updating organizational charts and rosters
Executing processing of job requisitions and being part of the onboarding of employees
Additional support will be required to back up the Executive Assistant to the CSO and Scientific Affairs administrative team
Handling confidential business and HR matters (email, correspondence, files, documents) with the highest level of professionalism
Supporting various administrative tasks related to initiation, ongoing support and close out of projects handled by the associates in the department and work reciprocally with other Scientific Affairs Administrative Assistants on projects, events, etc. as needed.
Maintain security and confidentiality of highly sensitive documents such as presentations, memos and correspondence with high attention to detail

Benefits

employees are eligible to participate in the Company’s consolidated retirement plan (pension) and savings plan (401(k)).
Vacation –120 hours per calendar year
Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
Holiday pay, including Floating Holidays –13 days per calendar year
Work, Personal and Family Time - up to 40 hours per calendar year
Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
Caregiver Leave – 80 hours in a 52-week rolling period
Volunteer Leave – 32 hours per calendar year
Military Spouse Time-Off – 80 hours per calendar year