Senior Administrative Assistant

University of Southern Indiana • Evansville, IN

7d • $14 • Onsite

About The Position

Provide responsible administrative and operational support for the Recreation, Fitness & Wellness Department, including the department Director, Associate Director, and Assistant Directors, utilizing skills requiring independence in judgment and organization. In addition, this position supports marketing initiatives by assisting with social media content creation and campaign coordination, including drafting posts, maintaining content calendars, and supporting brand messaging across digital platforms.

Requirements

• High School diploma or GED required.
• Two years of office experience or comparable work experience required.
• A combination of education and experience may be used in lieu of experience.
• Knowledge of social media and marketing strategies required.
• Strong graphic design and photo/video editing.
• Knowledge of microcomputers, word processing, spreadsheet, and electronic mail software required.
• Strong interpersonal, organizational, and time management skills required.
• Strong oral and written communication skills required.
• Strong attention to detail and ability to multi-task required.

Nice To Haves

• Knowledge of database and desktop publishing software preferred.

Responsibilities

• Organize and set work priorities for meeting deadlines and completing projects.
• Monitor department communications (department email, etc.).
• Organize and manage Eagle Perks program.
• Create graphic designs used for various projects for the department.
• Coordinate department publications.
• Coordinate website updates and social media.
• Design flyers, presentations, and promotional material for departmental programs and events.
• Organize and implement marketing strategies for department promotion.
• Coordinate departmental event and program promotion (campus calendar, university newsletters, TV slide show, etc.).
• Order and maintain office supplies and promotional items inventory.
• Assist with facility operations and building coverage when needed.
• Assist with departmental programs.
• Coordinate catering contracts and rental agreements.
• Prepare direct payments, purchase orders, travel authorizations, and other items.
• Communicate with outside vendors and coordinate large orders.
• Compile information and prepare final copy for various statistical reports, surveys, and questionnaires.
• Implement and develop office procedures and standards with approval of supervisor.
• Receive and greet visitors and provide general information regarding office and University policies and procedures.
• Distribute incoming mail.
• Other duties as assigned.

Benefits

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED