Senior Administrative Assistant
BioNTech•Berkeley Heights, NJ
•$85,700 - $137,100•Onsite
About The Position
BioNTech is seeking a highly motivated Senior Administrative Assistant to join our growing Global Commercial team based in our Berkeley Heights, NJ office. In this exciting position you will provide extensive administrative support to the SVP, Global Product Strategy and VP, Head of Global Commercialization across the Global Commercial organizations.
Requirements
- A minimum of a high school diploma is required.
- A minimum of 5 years of administrative experience is required, ideally in a fast-paced, dynamic professional environment.
- Demonstrated flexibility and professional maturity to readily understand business priorities and anticipate needs.
- Must have a positive “can do” attitude, be a consummate team player, show excellent judgment as well as work well independently.
- Must be proficient in Microsoft Office including Word, Outlook, Excel, PowerPoint.
- Must have strong written and verbal communication skills, excellent attention to detail, and the ability to effectively multitask while handling a wide range of responsibilities, including confidential information.
Nice To Haves
- Associate’s or Bachelor’s degree is preferred.
- Experience in the life science industry.
- Previous experience with Concur expense and travel software.
Responsibilities
- Provide administrative and coordination support to the Global Product Strategy oncology team and related commercial teams, enabling efficient planning, documentation and communication across projects and meetings.
- Manage complex calendars, meeting scheduling, correspondence, filing and logistical arrangements, while ensuring activities are handled in line with company policies.
- Plan and organize internal meetings and workshops, prepare agendas and materials, coordinate attendees, take minutes, track action items and ensure timely follow up.
- Arrange detailed domestic and international travel itineraries, handle travel logistics, and process expense reports with meticulous attention to accuracy and compliance.
- Support project leads with basic project coordination, tracking timelines and deliverables, maintaining project documentation and facilitating information flow within oncology teams.
- Maintain shared drives, databases and tracking tools, ensure accurate records, support onboarding and access requests, and serve as point of contact for administrative systems queries.
- Partner with cross-functional stakeholders across Global Commercial Strategy, Finance, Procurement, Project Management, Medical Affairs, Legal, Compliance, Senior Leadership, and other internal support functions.
- Organize and coordinate off-site meetings, conferences, and company-wide events, handling all aspects of logistics, materials preparation, and post-event follow-up to ensure successful execution.
Benefits
- Medical, Dental and Vision Insurance
- Life, AD&D, Critical Illness Insurance
- Pre-tax HSA & FSA, DCRA Spending Accounts
- Employee Assistance & Concierge Program (EAP) available 24/7
- Parental and Childbirth Leave & Family Planning Assistance
- Sitterstream: Virtual Tutoring & Childcare Membership
- Paid Time Off: Vacation, Sick, Bereavement, Holidays (including Floating) & Year-End U.S. Shutdown.
- 401(K) Plan with Company Match
- Tuition Reimbursement & Student Loan Assistance Programs
- Wellbeing Incentive Platforms & Incentives
- Professional Development Programs
- Commuting Allowance and subsidized parking
- Discounted Home, Auto & Pet Insurance
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
Upload and Match Resume
What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
