Senior Administrative Assistant

County of Anoka • Anoka, MN

6d • Onsite

About The Position

Anoka County Public Health and Environmental Services (PHES) is seeking a Senior Administrative Assistant for its Administration department. This role is crucial for providing centralized control and management of the department’s operational and secretarial needs. Responsibilities include general office management, record keeping, purchasing, financial activities, executive-level clerical and secretarial support, and coordinating special projects. The position is full-time, non-exempt, and involves participation in Public Health Emergency Preparedness training, exercises, and response efforts, which may occur outside of standard business hours, including weekends and holidays, to ensure the protection of residents' health and well-being.

Requirements

• Requires a high school diploma.
• At least four years of full-time (2,080 annual hours) job-related experience.
• In lieu of the required education, an equivalent combination of education and experience may be substituted on a year-for-year basis.
• Successfully pass criminal background check.

Nice To Haves

• Strong written and verbal communication skills.
• Job-related experience with Outlook, Word, Excel, PowerPoint, Visio, Adobe, and DocuSign.
• Job-related experience working within an executive business office environment.
• Proficient customer service skills both in person and over the phone.
• Ability to handle multiple tasks simultaneously with frequent interruptions.
• Ability to organize, prioritize, and coordinate workflows.
• General understanding of general office procedures.

Responsibilities

• Provide complex clerical and secretarial support for the department.
• Deliver remarkable customer service by answering phones, assisting walk-in guests, and reserving facilities.
• Coordinate office management and operations activities, including tracking personnel, handling billing, verifying purchases, and monitoring accounts payable and receivable.
• Prepare key department reports, meeting agendas and minutes, documents, and presentations as needed.
• Create and edit memos, letters, reports, meeting agendas and minutes, and presentations.
• Enter data into systems as needed and monitor division email.
• Act as a liaison and point of contact for employees, the department, and/or the public.
• Translate concerns and requests for information into clear and accurate responses.
• Provide leadership, coaching, and/or mentoring to a subordinate group as assigned.
• Participate in Public Health Emergency Preparedness training and exercises.
• Respond to notifications and activation drills during business hours and periodically outside of business hours.
• Respond to Public Health emergencies and department responsibilities at the time of need (during business hours, outside of business hours, on weekends and holidays).

Benefits

• 24 days of paid flexible time off
• Up to 12.5 paid holidays
• Comprehensive insurance, including medical, dental, vision, flex benefits
• Medical and dental clinic exclusive to employees, located at the Anoka County Government Center
• Pension plan and other retirement investment options
• Advancement/professional development opportunities

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED