Senior Administrative Assistant (Confidential)

City of Visalia•Visalia, CA

6d•Onsite

About The Position

Under general supervision, the Senior Administrative Assistant is responsible for providing a high level of administrative support to the City Manager and assigned managers including preparation of reports and presentations and coordinating departmental events. This position conducts research and gathers information for special projects; reviews, logs, prioritizes and routes correspondence, and monitors follow-up to ensure timely completion. They will schedule appointments and arrange conferences and meetings, preparing required materials for meetings. This position serves as the back-up to the Chief Deputy City Clerk and provides administrative support to the City Council, including preparing agendas and attending City Council meetings as needed. Performs related duties as required.

Requirements

Ability to maintain a high level of confidentiality
Ability to work independently
Ability to effectively deal with the public
Strong administrative skills
Strong verbal communication skills
Strong written communication skills
Detail-oriented
Organized
Self-starter
Ability to thrive in a fast-paced environment
Ability to effectively manage multiple priorities and competing deadlines
Exercise a high degree of independent judgment, tact, and discretion
Thorough knowledge of department procedures and policies
Consistently produces accurate, high-quality work
Demonstrates exceptional attention to detail
Strong organizational time management skills
Four years of increasingly responsible and high level administrative, secretarial, and clerical experience with some supervisory experience
Specialized secretarial training and educational courses
Ability to type accurately at a rate of 55 words per minute

Responsibilities

Providing a high level of administrative support to the City Manager and assigned managers
Preparation of reports and presentations
Coordinating departmental events
Conducting research and gathering information for special projects
Reviewing, logging, prioritizing and routing correspondence
Monitoring follow-up to ensure timely completion
Scheduling appointments and arranging conferences and meetings
Preparing required materials for meetings
Serving as the back-up to the Chief Deputy City Clerk
Providing administrative support to the City Council, including preparing agendas
Attending City Council meetings as needed