Personal Assistant (Confidential)

Prime Executive Office•New York, NY

5d•$90,000 - $110,000•Onsite

About The Position

Our client is seeking a Personal Assistant to support a founder whose work spans entrepreneurship, creative pursuits, and personal endeavors. This role offers the opportunity to partner closely with the principal in a position that blends executive support, personal assistance, household coordination, and occasional creative project support. Success in this role requires sound judgment, discretion, adaptability, and a genuine desire to make another person's life run more smoothly. Your role is to support the full spectrum of this work, knowing when to lean into logistics, when to create structure, and when to make space for curiosity, process, and creative flow, all while becoming a trusted, steady presence behind the scenes. This is an in-person role based in SoHo, New York City. While the office will serve as your primary home base, you'll also provide support from the principal's residence, creative workspace, and other locations as needed.

Requirements

4+ years of relevant experience
Passion for organized living
Excitement about building a long-term partnership
Ability to create order out of complexity
Skill in coordinating complex calendars, planning travel, managing appointments, and juggling competing priorities
Ability to build systems that make everything run more smoothly
Ability to reduce friction, improve processes, and create structure
High emotional intelligence and adaptability
Ability to read people and situations well
Thoughtful communication skills
Steadiness when plans change
Ability to take initiative versus asking questions
Understanding of how different leaders operate
Comfort with Microsoft Office, Google Workspace, Zoom, Slack, Asana
Excitement about learning new tech that makes work more efficient
Proactive and detail-oriented approach
Ability to anticipate needs before they become requests
Ability to take ownership from start to finish
Ability to quietly solve problems without creating more work for others
Ability to handle sensitive information with complete discretion and integrity

Nice To Haves

Experience supporting high-performing leaders
Experience in executive support, personal assistance, household coordination, and creative project support
Thoughtful use of AI tools like ChatGPT

Responsibilities

Own the principal's day-to-day calendar and help create space for what matters most. This includes coordinating meetings, managing scheduling conflicts, balancing personal and professional commitments, and helping maintain a thoughtful rhythm to each day.
Help the principal show up prepared by conducting research, developing briefing materials and agendas, coordinating meeting logistics, and ensuring important follow-up items don't get lost after the conversation ends.
Plan and coordinate business and personal travel from beginning to end, including flights, accommodations, transportation, itineraries, confirmations, and supporting materials. This role also includes occasional domestic and international travel alongside the principal when additional support is needed.
Coordinate appointments, insurance matters, prescriptions, wellness routines, and other health-related logistics. Supporting the principal's well-being is an important part of this role, requiring thoughtfulness, discretion, and consistency.
Keep the principal's day-to-day life running smoothly by managing personal errands, maintaining evolving to-do lists, coordinating requests, and providing thoughtful reminders that keep priorities moving forward.
Serve as the primary point of contact for the principal's residences by coordinating vendors, repairs, maintenance, seasonal projects, household logistics, and ongoing property needs, ensuring everything runs smoothly behind the scenes.
Maintain digital and physical files for personal, legal, and financial documents, ensuring everything is organized, secure, up to date, and easily accessible when needed.
Monitor and manage renewal dates for memberships, IDs, credit cards, vehicle registrations, and more, ensuring everything stays current and nothing falls through the cracks.
As needed, provide administrative and logistical support for the principal's creative work, including coordinating projects, organizing materials, and assisting with operational needs.