Senior Administrative Assistant (Leu Gardens)
About The Position
Provides highly responsible and varied administrative support for all aspects of the Executive Director’s office at Harry P. Leu Gardens, including executive activities, priorities, projects, requests, communications, meetings, and organizational initiatives. Coordinates follow-up to support effective working relationships across departments and serves as the central point of coordination for the Executive Director’s interactions with department managers, City offices, board members, vendors, and community partners. The position requires initiative, sound judgment, discretion, strong organizational skills, and proficiency with office equipment and office management technology. The incumbent works independently to anticipate needs, manage competing priorities, establish efficient administrative processes, maintain accurate records, and ensure assignments are complete, accurate, and submitted on time.
Requirements
- High school diploma or GED certificate and four years of progressively responsible secretarial and administrative experience, including office management and advanced computer skills and software such as Microsoft Word, Excel, and PowerPoint; or an equivalent combination of education, training, and experience.
- Must become a Public Notary within 90 days of hire.
- Initiative, sound judgment, discretion, strong organizational skills, and proficiency with office equipment and office management technology.
Nice To Haves
- Preferred experience with Microsoft 365, including Word, Excel, PowerPoint, Outlook, Teams, SharePoint, and OneDrive.
- Preferred experience with Planner, Lists, Forms, and Approvals for tracking assignments and managing workflows.
- Experience with Workday or similar administrative systems.
- Ability to learn new technology.
Responsibilities
- Provide administrative support for the Executive Director’s activities, priorities, projects, requests, communications, meetings, and organizational initiatives.
- Coordinate follow-up to support effective working relationships across departments.
- Coordinate the Executive Director’s interactions with department managers, City offices, board members, vendors, and community partners.
- Anticipate needs and manage competing priorities independently.
- Establish efficient administrative processes and maintain accurate records.
- Ensure assignments are complete, accurate, and submitted on time.
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What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
