Senior Administrative Assistant

American Society for Microbiology • Washington, DC

1d • Remote

About The Position

The Senior Administrative Assistant provides high-level administrative, budgeting, and financial support to the Chief Strategy Officer and the four departments within the Chief Strategy Division. This role ensures the smooth and efficient operation of the division by coordinating workflows, managing resources, and supporting strategic priorities. The Senior Administrative Assistant effectively communicates with internal and external stakeholders, demonstrates strong organizational and problem-solving skills, executes tasks with accuracy and excellence, exercises sound judgment, and facilitates seamless collaboration across teams to support organizational goals.

Requirements

• Project Management Skills – Plans, initiates, executes, controls, and closes Tracks and manages resources, timeliness, costs, deliverables, and performance, and implements contingency plans, if necessary, to ensure projects are successfully completed.
• Organizational Knowledge – People who are organizationally “savvy”, like to dive into the deep dive with regard to internal and external developments, excel in dynamic environments with many stakeholders, projects, and Domain Knowledge – Demonstrates professional/technical knowledge, skills, and expertise within functional Stays current on best practices and the ability to apply that knowledge and/or skill in a variety of work situations.
• Enterprise Processes and Technologies – Understands and effectively uses standard office equipment such as personal computers/laptops, and office automation Uses new, specialized or the organization-specific equipment, technologies, software, databases, and systems, as required, in accordance with the organization policies. Up to date on social media and use it appropriately on behalf of ASM.
• Presentation & Written Communication Skills – either “one-on-one" or within a group setting, employing the use of various media to share ideas, convey information, and obtain necessary inputs in a clear and concise manner.
• Instills Trust (Respect/Honor) – Gaining the confidence and trust of others through honesty, integrity, and
• Self-Development – Actively seeking new ways to grow and be challenged using both formal and informal development channels.
• Drives Results – Consistently achieving results, even under tough
• Optimizes Work Processes – Knowing the most effective and efficient processes to get things done, with a focus on continuous improvement.
• Collaborates – Building partnerships and working collaboratively with others to meet shared
• Values Differences – Recognizing the value that different perspectives and cultures bring to an
• Decision Quality - Making good and timely decisions that keep the organization moving
• Reliable internet connection and a suitable home office setup, including standard equipment such as a computer, monitor, keyboard, mouse, and headset.
• Ergonomic considerations are encouraged to promote comfort and reduce physical strain during extended work hours.

Responsibilities

• Provide support to the Chief Strategy Officer, including calendar management, meeting coordination, and submitting expense reports.
• Plan and perform administrative, financial, and technical office duties to ensure timely, accurate, and efficient operations.
• Provide administrative support across multiple teams, including Federal Affairs, Governance/PIAA, Marketing and Communications, and Meetings.
• Coordinate meetings, prepare materials, and track follow-up actions to support cross-functional initiatives and leadership priorities.
• Maintain organized records, files, and tracking systems, ensuring accuracy, confidentiality, and accessibility of information.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed
• Number of Employees: 501-1,000 employees