Senior Administrative Assistant

Veolia Environnement SA•Junction City, KS

2d•Hybrid

About The Position

Provides advanced level administrative and clerical support, typically in a specialized function or area to an assigned group. This role involves collecting, compiling, and reviewing complex data for reports and presentations, creating and running reports, and maintaining organized files. The position also includes preparing documents, correspondence, and reports, composing and initiating correspondence, and editing/proofing documents. Additionally, the Senior Administrative Assistant will answer questions via phone or email, enter and verify data, and assist with departmental human resource functions, including training less experienced personnel and new hire orientation. The role also requires assisting others in the facility/office as needed.

Requirements

High school diploma or GED plus additional specialized courses or Associates Degree in a related field.
At least five years directly related experience with thorough knowledge of departmental function, procedures, terminology and interrelationships.
Must demonstrate effective oral and written communication skills with good vocabulary, good grammar and the ability to independently compose routine written communications.
Good telephone etiquette.
Excellent PC skills with thorough knowledge of MS Word, MS PowerPoint, MS Excel / Access, and other departmental software programs.
Ability to develop spreadsheets and modify formats in order to complete assignments and ability to recommend improvements.
Above average organization & communication skills required to interact with multiple internal, external & executive contacts.
Must be able to handle diverse tasks simultaneously and work effectively with interruptions and consistently meet or exceed production and quality goals.
Ability to handle confidential or sensitive information or issues.
Must demonstrate ability to work in a team environment and willingness to assume additional or new responsibilities readily.
Regularly required to sit; use hands to finger, handle, or feel; reach with hands and arms; and talk or hear.
Occasionally required to stand; walk; and stoop, kneel, or crouch.
Must occasionally lift and/or move up to 25 pounds.
Specific vision abilities required by this job include close vision, distance vision, color vision, and ability to adjust focus.

Nice To Haves

At least three years of internal experience preferred.

Responsibilities

Collects, compiles and reviews complex data and information for inclusion in reports and presentation materials.
Works with assigned team to develop new and standard templates for departmental activities, reports and presentations to maximize efficiency and reduce turnaround time.
Creates, runs and distributes standard and customized periodic reports.
Prepares basic review/analysis of reports and provides summary and/or deviations to facilitate executive review.
Maintains organized computer and/or hard copy files for easy identification and retrieval.
Performs administrative duties, typically in a specialized function or area, including preparing documents, correspondence and reports for assigned departments.
Composes and initiates correspondence and memoranda.
Edits and proofs documents for grammar, spelling, and clarity of expression, organization, and conformance to company specifications.
Proofs art or graphics and verifies that art and text agree.
Answers questions via phone or email independently and provides accurate and timely information or technical guidance.
Enters data from various sources to maintain and update various databases and spreadsheets.
Ensures data integrity by verifying input and calculations.
Regularly assists with departmental human resource functions, which may include training less experienced personnel, preparation of confidential personnel information and new hire orientation.
Assists others in facility / office as needed.