Senior Administrative Assistant

Wells Fargo • Irving, TX

1d • Hybrid

About The Position

Wells Fargo is seeking a Senior Administrative Assistant to join our Middle Market Banking within Global Payments and Liquidity team within Enterprise Functions. In this role, you will support the performance of less experienced Administrative Assistance staff and the overall effectiveness of the team in performing moderately complex to complex administrative tasks. You will be responsible for compiling information, preparing moderately complex reports, and balancing routine general ledger lines or expense accounts. You will perform complex administrative, transactional, operational, or customer support tasks, providing a high level of professional support. This includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables, and pulling routine reports. You will assist with selectively referring callers and answering questions regarding business unit policies and procedures. You will provide subject matter expertise and interpretation of administrative procedures to less experienced staff. You will provide administrative supervision and support to managers in the areas of reporting, customer or business documentation. You will interact with the immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks and support more experienced level leaders with daily administrative tasks, interacting with more experienced leaders across the organization.

Requirements

• 2+ years of Administrative Support experience, or equivalent demonstrated through one or a combination of the following: work experience, training, military experience, education
• Demonstrated expertise with Concur Travel & Expense and Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Proven ability to manage multiple priorities in a fast-paced, deadline-driven environment with strong attention to detail and organization
• Excellent written and verbal communication skills, with the ability to interact professionally with C-suite executives, clients, and internal stakeholders
• Strong interpersonal skills and customer service orientation, with the ability to build relationships and act as a trusted partner to leadership
• Ability to work independently with minimal supervision, while collaborating effectively across teams to ensure coverage and support
• Sound judgment, discretion, and the ability to handle confidential and sensitive information appropriately
• Experience supporting financial processes, including expense management, reporting, and cost-efficiency practices
• Ability to coordinate across business partners (e.g., IT, facilities, onboarding/offboarding teams) to support operational and administrative needs
• Experience providing project coordination support, including contributing to process improvements or cross-functional initiatives
• Knowledge of organizational policies, procedures, and compliance practices, with the ability to follow and reinforce standards

Nice To Haves

• Strong executive administrative experience supporting senior leaders, including complex calendar management, travel coordination (domestic/international), expense reporting, and meeting/event planning
• Prior Administrative experience within a Sales organization preferred

Responsibilities

• Support performance of less experienced Administrative Assistance staff and overall effectiveness of team in performing moderately complex to complex administrative tasks
• Compile information, prepare moderately complex reports, and balance routine general ledger lines or expense accounts
• Perform complex administrative, transactional, operational, or customer support tasks
• Provide a high level of professional support which includes a balance of more experienced level administrative work as well as ongoing ad hoc and project or business initiatives such as planning meetings, tracking deliverables and pulling routine reports
• Assist with selectively referring callers, and answering questions regarding business unit policies and procedures
• Provide subject matter expertise and interpretation of administrative procedures to less experienced staff
• Provide administrative supervision and support to managers in the areas of reporting, customer or business documentation
• Interact with immediate Administrative Assistant team, functional area, and internal peers regarding routine administrative tasks
• Support more experienced level leaders with daily administrative tasks and interact with more experienced leaders across the organization
• Pulling pipeline data, prepping decks, tracking action items

Benefits

• Wells Fargo maintains a drug free workplace.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: No Education Listed