Senior Administrative Assistant

Johnson & Johnson Innovative Medicine • Raritan, NJ

5d • $52,500 - $84,525 • Hybrid

About The Position

We are searching for the best talent for a Senior Administrative Assistant. This hybrid position is in Raritan, NJ. About Innovative Medicine Our expertise in Innovative Medicine is informed and inspired by patients, whose insights fuel our science-based advancements. Visionaries like you work on teams that save lives by developing the medicines of tomorrow. Join us in developing treatments, finding cures, and pioneering the path from lab to life while championing patients every step of the way. Learn more at https://www.jnj.com/innovative-medicine This position will provide outstanding administrative support and assistance to GCSO GU Oncology Global Commercial Leader and the GU Oncology Senior Director Leadership team.

Requirements

• A minimum of a high school diploma is required.
• A minimum of 6 years of experience in an administrative capacity supporting senior management is required.
• Strong organizational skills and attention to detail is required.
• Demonstrated proficiency in Microsoft Office programs (Word, Excel, PowerPoint, and Outlook) is required.
• Experience with productivity tools and portal technologies (i.e. Zoom, Microsoft Teams, Global Connect, SharePoint sites) is required.
• The ability to prioritize, maintain confidentiality, and operate with patience and integrity in a complex, high-profile, and rapidly changing environment is required.
• Excellent communication skills are required.
• Strong leadership, interpersonal, teamwork, analytical and problem-solving skills are required.
• Sound judgment and discretion with ability independently to assess and resolve complex situations and shift priorities as the need arises

Nice To Haves

• Expertise in Microsoft PowerPoint is preferred.
• Experience working with systems such as HR systems (Workday) on-line travel systems and/or expense reporting system (Concur) is highly preferred.
• Experience with software based platforms, remote communications platforms and IT is highly desired
• Experience with Ariba, eMarketplace, Aravo, Concur, Totality, and/ or running budgets is highly preferred.

Responsibilities

• Daily Calendar coordination (GU Oncology Vice President), including scheduling and arranging meetings with internal and external partners. Works independently and proactively reviews calendar and anticipates needs.
• Calendar coordination (GULT Senior Directors) – interviews, large events, organizing complex meetings
• Prepare documents of a highly confidential and sensitive nature such as presentations, memos and correspondence, expense reports
• Closely partner with internal teams to build and distribute pre-reads and training materials, when required
• Domestic and international travel arrangements
• Track communications and capture analytics
• Event coordination
• Proficiency in utilizing and innovating on current technology platforms, including; Microsoft apps – Teams, Copilot, One Note, Excel, Outlook, PowerPoint, Word, web page navigation, Concur, SharePoint, Zoom, Global Connect, Workday, Our Source, e-marketplace
• Coordinate and administer Global Services Service Excellence & Experience engagements by managing statements of work and purchase orders; tracking expenditures and follow-up on actual expenses in variance reports; processing invoices and tracking against monthly reports; developing periodic reporting and communicating purchase order status reports.
• Achieve results in the absence of day-to-day mentorship
• Maintain strict confidentiality and exercising independent discretion and judgment to tackle complex problems
• Maintain office environment and serving as single point of contact for facilities
• Provide support for large departmental and group meetings (i.e. Town Hall meetings) including logistical support; obtain meeting room space, catering requirements, AV support, agenda support.
• The Senior Assistant may scan e-mail for executives and highlight items for review or action.
• The Senior Assistant may provide back up support to other Administrative Assistants.

Benefits

• Vacation –120 hours per calendar year
• Sick time - 40 hours per calendar year; for employees who reside in the State of Colorado –48 hours per calendar year; for employees who reside in the State of Washington –56 hours per calendar year
• Holiday pay, including Floating Holidays –13 days per calendar year
• Work, Personal and Family Time - up to 40 hours per calendar year
• Parental Leave – 480 hours within one year of the birth/adoption/foster care of a child
• Bereavement Leave – 240 hours for an immediate family member: 40 hours for an extended family member per calendar year
• Caregiver Leave – 80 hours in a 52-week rolling period
• 10 days Volunteer Leave – 32 hours per calendar year
• Military Spouse Time-Off – 80 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED