Senior Administrative Assistant

Agility Robotics•Salem, OR

19d•$81,000 - $106,000•Hybrid

About The Position

Agility’s commercially deployed humanoids operate alongside teams in warehouses, manufacturing facilities, and distribution centers—tackling physically demanding and repetitive tasks while enabling workers to focus on higher-value work. With industry-leading safety standards and years of proven deployment data, we're pioneering a new era of automation that enhances human potential. We are seeking a highly organized, proactive, and professional Senior Administrative Assistant to provide critical day-to-day support to our extended senior leadership team. This role will be part of a collaborative and centralized administrative team. To be successful in this role, it requires a high level of discretion, strong judgment, and the ability to handle multiple priorities with poise and tact. The ideal candidate understands the nuanced dynamic in being an ambassador, someone who connects the dots, is a problem-solver who takes initiative and can work cross-functionally in supporting the team’s operational excellence to ensure the leaders they support are operating at maximum efficiency.

Requirements

4–6 years minimum of administrative support experience to senior director, vp or above in a fast paced, hyper-growth tech company.
Proven ability to drive process improvements and manage complex, cross-functional priorities.
Exceptional communication and relationship-building skills across all organizational levels.
Demonstrated discretion, adaptability, and sound decision-making in fast-moving environments.
Proficiency in Google Workspace, Slack, Zoom, Asana, Navan and other collaboration tools.
Trusted partner and culture carrier who promotes accountability and continuous growth.

Responsibilities

Manage complex calendars, meetings, travel, and communications with precision, discretion, and foresight.
Lead improvements in tools, workflows, and processes to enhance efficiency and alignment across teams.
Anticipate priorities and apply sound judgment in high-stakes or ambiguous situations.
Drive coordination of cross-functional projects, events, and leadership initiatives.
Oversee expense reporting, budget tracking, and vendor coordination to ensure operational excellence.
Model company values through professionalism, accountability, and clear, influential communication.

Benefits

401(k) Plan: Includes a 6% company match.
Equity: Company stock options.
Insurance Coverage: 100% company-paid medical, dental, vision, and short/long-term disability insurance for employees.
Benefit Start Date: Eligible for benefits on your first day of employment.
Well-Being Support: Employee Assistance Program (EAP).
Time Off: Exempt Employees: Flexible, unlimited PTO and 12 company holidays, including a winter shutdown. Non-Exempt Employees: 10 vacation days, paid sick leave, and 12 company holidays, including a winter shutdown, annually.
On-Site Perks: Catered lunches four times a week and a variety of healthy snacks and refreshments at our Salem and Pittsburgh locations.
Parental Leave: Generous paid parental leave programs.
Work Environment: A culture that supports flexible work arrangements.
Growth Opportunities: Professional development and tuition reimbursement programs.
Relocation Assistance: Provided for eligible roles.
Annual Discretionary Bonus: Provided for eligible roles.