Senior Administrative Assistant

University of Southern Indiana • Evansville, IN

20h • Onsite

About The Position

Provide administrative support for the Undergraduate and Graduate Nursing Programs in the Kinney College of Nursing and Health Professions.

Requirements

• High school diploma or GED and two years office or comparable work experience required.
• Experience with word processing, spreadsheet, databases, electronic mail and internet programs required.
• Strong written and oral communication skills required.
• Strong organizational, interpersonal, and time management skills required.
• Strong customer service skills required.
• Strong attention to detail and the ability to multi-task required.
• Strong problem solving skills required.
• Ability to be flexible and the willingness to learn new responsibilities in a short time required.
• Ability to work in a team environment and the flexibility to move from one project to another required.
• Ability to work cooperatively with a diverse group of internal and external individuals required.

Nice To Haves

• College degree or some college coursework preferred.
• Knowledge of Banner a plus.

Responsibilities

• Provide support to the program chairs and faculty including credit card use & reconciliation and purchasing through the university procurement system.
• Collect and collate accreditation documents and curriculum documents.
• Establish and maintain student files and databases to facilitate student selection and orientation.
• Maintain and track health documentation for students in health record management platform.
• Provide support for the undergraduate and graduate nursing program(s) student selection processes.
• Assist in development, maintenance and improvement of the student information system by establishing files on new students; entering in database programs; updating statistics; preparing current lists, mailing labels, and sheets of statistical data from the file reports.
• Maintain inventory of program supplies, materials, resources, and classroom equipment.
• Order new supplies and equipment as needed and place in inventory.
• Contribute to the update of student and faculty handbooks.
• Coordinate processes for course scheduling, section changes, room rescheduling, and book orders.
• Help maintain program and Blackboard information websites.
• Maintain close working relationships with Graduate Studies department.
• Work with Kinney College administrative assistants to complete administrative tasks and support activities of the college as needed.

Benefits

• Affordable medical, dental, vision, life and short term and long-term disability insurance plans.
• Retirement plan where the University makes the total contribution equivalent to 7% of annual salary.
• Full tuition fee waiver for employees/75% for spouses and dependent children.
• Accrue up to 10 paid vacation days per fiscal year – accrual increases after 4, 7, and 11 years of service

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED