Senior Administrative Assistant

University of Miami•Miami, FL

13d•Hybrid

About The Position

The Department of Pathology at the University of Miami has an opportunity for a full-time Senior Administrative Assistant working in a hybrid arrangement in Miami, Florida. The role performs clerical functions and office-support activities to facilitate efficient department operations. The position supports department leadership, handles routine and confidential information and inquiries, coordinates meetings and schedules, and provides general administrative support. Duties may be expanded as necessary.

Requirements

High school diploma or equivalent, or relevant experience, certification, or license.
At least 3 years of relevant experience.
Ability to learn new procedures, technologies, and protocols and adapt to changing priorities and work demands.
Ability to work collaboratively and contribute to a team environment.
Proficiency with office software, technology, and relevant computer applications.
Strong written and verbal communication skills.

Responsibilities

Support the department and/or department leadership with daily clerical tasks.
Collect, review, and analyze complex and/or confidential data; prepare reports, charts, budgets, and other presentation materials.
Respond to or route non-routine, priority, or confidential inquiries from internal or external sources, including correspondence or other messaging on behalf of department leadership.
Plan meetings and take detailed minutes as needed.
Answer phone calls, provide information to callers, or connect callers to appropriate staff.
Schedule appointments and update calendars.
Make travel arrangements and reservations for department leadership and staff as needed.
Compose and type correspondence, create spreadsheets, and prepare presentations.
Greet visitors and provide general support.
Develop and maintain the department filing system.
Follow University and unit-level policies and procedures and safeguard University assets.