Senior Administrative Assistant

First Interstate BancSystem • Denver, CO

17d • $28 - $44

About The Position

This position performs a wide-range of business administrative and technical assistance for members of the Executive Leadership Team. Proactively provides customers, colleagues and employees with an excellent first impression in a positive and professional manner. Handles regular tasks and special requests as needed with a high attention to detail. Must maintain a strong level of confidentiality.

Requirements

• Proficient typing skills and a solid proficiency with computer systems and word processing software specifically MS Word, Excel, PowerPoint, Access and Outlook Email/Calendar. (High proficiency)
• Strong organizational, interpersonal and communication (written and verbal) skills.
• Ability to multi-task, meet deadlines and work as part of a team
• Ability to read and comprehend instructions, short correspondence and memos.
• Ability to write simple correspondence and effectively present information to customers, clients and employees.
• Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
• Ability to apply common sense understanding to carry out detailed but uninvolved written or oral instructions.
• Ability to deal with problems involving a few concrete variables in standardized situations seeking assistance as needed.
• High School Diploma or general education degree (GED) required
• 4-6 years of administrative support experience preferred

Nice To Haves

• Associate's Degree and/or certification as an administrative professional preferred

Responsibilities

• Answers incoming phone calls and transfers to the appropriate person; owns the phone call and makes sure the customer is taken care of.
• Processes assigned Executive incoming and outgoing mail based on Executive preference.
• Prepares and edit correspondence, communications, presentations and other documents.
• Provides administrative support to the assigned Executives, including taking on special projects.
• Supports scheduled meetings (i.e. attendance, AV, catering, materials) for assigned Executives.
• Ensures rooms are ready for meetings and all administrative staff on the floor are updated and aware of Executive initiatives.
• Provides front desk coverage, as needed, welcoming and directing customers and setting up meetings.
• Researches and prepares of reports.
• Manages calendars of assigned Executives.
• Monitors, screens, responds to and distributes incoming communications for assigned Executives.
• Completes expense reports.
• Ensures the control of inventory on the floor.
• Completes data entry and filing.

Benefits

• Generous Paid Time Off (PTO) in addition to paid federal holidays.
• Child Care Assistance Program for eligible dependent(s).
• Exercise reimbursement program for employees.
• medical, dental, vision, short- term and long-term disability benefits and life insurance, flexible spending accounts, health savings account, employee assistance program, 401(k)

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED
• Number of Employees: 501-1,000 employees