Senior Administrative Assistant

Voya Financial • New York, NY

8d • $85,000 - $95,000 • Hybrid

About The Position

To provide in-office administrative support to designated investment team members and backup support for other investment teams to enhance their effectiveness by performing a wide range of administrative support, ad hoc projects, initiatives, and coordination with the business management team.

Requirements

• Bachelor’s degree and a minimum of 5 years related experience preferred.
• Advanced level MS Word, Excel, Outlook, and PowerPoint; familiarity of Concur, Adobe, Copilot and DocuSign preferred.
• Excellent verbal and written communication skills
• Highly organized and with a strong attention to detail
• Must be able to work both independently and as a team and adapt to various needs of investment team members.
• Strong critical thinking and decision-making capabilities
• Must demonstrate self-confidence and the ability to interact with senior level management throughout the firm.
• Must maintain strict confidentiality, multi-task, and have strong attention to detail in a fast-paced environment.
• Ability to anticipate needs and solve problems independently.
• Flexibility to work extended hours for time sensitive matters as needed.

Nice To Haves

• famiilarity of Concur, Adobe, Copilot and DocuSign preferred.

Responsibilities

• Provide primary support to designated investment team members.
• Work closely with the administrative team to alleviate workload and provide backup during a temporary vacancy of an admin team member.
• Calendar management
• Coordinate and manage virtual and on-site meetings/events.
• Coordinate domestic and international business travel arrangements.
• Communicate the adherence of office protocols and firm policies.
• Communicate and follow up on requests and deadlines.
• Manage subscriptions, publications, and professional memberships for team.
• Prepare and edit materials using Microsoft PowerPoint, Word, and Excel
• Process invoices and expense reports.
• Print, copy, scan, and file materials.
• Maintain and order office supplies and Voya branded items.
• Assist with ad hoc projects and initiatives.
• Responsible for understanding and complying with firm policies and procedures while performing the role outlined above.

Benefits

• Health, dental, vision and life insurance plans
• 401(k) Savings plan – with generous company matching contributions (up to 6%)
• Voya Retirement Plan – employer paid cash balance retirement plan (4%)
• Tuition reimbursement up to $5,250/year
• Paid time off – including 20 days paid time off, nine paid company holidays and a flexible Diversity Celebration Day.
• Paid volunteer time — 40 hours per calendar year

What This Job Offers

• Job Type: Full-time
• Career Level: Senior