Senior Administrative Assistant

Eide Bailly LLP•Omaha, NE

11h•Onsite

About The Position

A typical day as a Senior Administrative Assistant may include the following: Providing comprehensive administrative support to Partners and Managers, including managing calendars, coordinating complex meetings with internal and external stakeholders, and handling calls and emails on their behalf. Monitoring and prioritizing incoming correspondence (mail, email, calls) from various parties including government agencies, and drafting responses or addressing inquiries when necessary. Coordinating department, management, and committee meetings by reserving resources, arranging catering, recording minutes, and ensuring follow-up on discussion points. Coordinating comprehensive travel arrangements, including booking flights, hotels, rental cars, and other transportation needs. Formatting, editing, and preparing final deliverables and confidential documents including engagement letters, proposals, reports, and presentations. Preparing expense reports. Performing practice management billing procedures for the department, including transferring time, requesting aging and preparing bills. Setting up new clients, sales opportunities and maintaining existing client data in the practice management system. Coordinating and completing Partner and Manager professional licensing and renewals. Scanning, filing, faxing and copying as needed. Reviewing sorting and routing incoming mail; distributing outgoing mail as needed. Answering telephones and giving information to callers; routing calls to appropriate personnel. Completing additional projects as assigned by the Partners and Managers.

Requirements

High school diploma.
5+ years of experience in administrative support, ideally with experience supporting executives.
Strong organizational and customer relation skills.
Working knowledge of practice management systems.
Communicate clearly in writing and verbally.
Act with integrity, confidentiality and professionalism at all times.
Work independently under minimal supervision.
Work on multiple projects and meet deadlines by setting priorities with work projects.
Establish and maintain effective working relationships with co-workers and clients.
Advanced skillset with computers, Microsoft Office (Word and Excel) and using various software packages.
Must be authorized to work in the United States now or in the future without visa sponsorship.

Nice To Haves

An Associate’s Degree in Business Administration or a related field is preferred.
Experience working in a professional service or accounting firm preferred.

Responsibilities

Providing comprehensive administrative support to Partners and Managers, including managing calendars, coordinating complex meetings with internal and external stakeholders, and handling calls and emails on their behalf.
Monitoring and prioritizing incoming correspondence (mail, email, calls) from various parties including government agencies, and drafting responses or addressing inquiries when necessary.
Coordinating department, management, and committee meetings by reserving resources, arranging catering, recording minutes, and ensuring follow-up on discussion points.
Coordinating comprehensive travel arrangements, including booking flights, hotels, rental cars, and other transportation needs.
Formatting, editing, and preparing final deliverables and confidential documents including engagement letters, proposals, reports, and presentations.
Preparing expense reports.
Performing practice management billing procedures for the department, including transferring time, requesting aging and preparing bills.
Setting up new clients, sales opportunities and maintaining existing client data in the practice management system.
Coordinating and completing Partner and Manager professional licensing and renewals.
Scanning, filing, faxing and copying as needed.
Reviewing sorting and routing incoming mail; distributing outgoing mail as needed.
Answering telephones and giving information to callers; routing calls to appropriate personnel.
Completing additional projects as assigned by the Partners and Managers.