Sr Administrative Assistant II, Pediatric Gastroenterology

UT Southwestern Medical Center•Dallas, TX

10h

About The Position

Works under direction to assist with the management of moderately complex administrative and business functions for a department, division, or unit. The Senior Administrative Assistant II works closely with the Division's Lead Administrator to support efficient administrative operations and provides comprehensive operational support to faculty members and research personnel in Pediatric Gastroenterology. Duties include calendar management, coordinating travel and expenses, ordering supplies, assisting with presentations, hosting conferences and meetings, serving as the division time editor, and managing faculty clinical schedules. The position requires professionalism, confidentiality, attention to detail, organization, strong verbal and written communication, an administrative background, and a customer-service focus. Salary is commensurate with education, skills, and relevant experience. This is a security-sensitive position subject to criminal history record information checks under Texas Education Code 51.215.

Requirements

High school graduation or equivalent.
Four years of related work experience; higher completed education may be considered in lieu of experience.
Strong verbal and written communication skills.
Administrative background.
Detail-oriented and extremely organized.
Professionalism and ability to maintain confidentiality.
Customer-service focus.

Responsibilities

Provide moderately complex administrative support for a department.
Prepare, maintain, and post records, reports, and budget information.
Prepare or direct the preparation of charts, graphs, and administrative, fiscal, personnel, and statistical reports.
Select office vendors and monitor purchasing processes.
Assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
Schedule and organize meetings, travel, conferences, and department activities.
Compose and process repetitive and non-repetitive documents according to established procedures.
Organize office procedures to ensure effective operation.
Act as a department liaison with other departments and agencies.
Process personnel and purchasing transactions in accordance with institutional policies and procedures.
Determine work priorities and monitor progress toward deadlines.
Ensure document retention processes follow established guidelines.
Manage calendars, coordinate travel and expenses, order supplies, assist with presentations, host conferences and meetings, serve as division time editor, and manage faculty clinical schedules.
Perform other duties as assigned.

Benefits

PPO medical plan available on day one at no cost for full-time employee-only coverage.
100% coverage for preventive healthcare with no copay.
Paid Time Off available on day one.
Retirement programs through the Teacher Retirement System of Texas (TRS).
Paid parental leave benefit.
Wellness programs.
Tuition reimbursement.
Public Service Loan Forgiveness (PSLF) qualified employer.
On-site childcare.
Paid holidays.
Career growth and development opportunities.