Sr Administrative Assistant II, Pediatric Nephrology

UT Southwestern Medical Center•Dallas, TX

10h

About The Position

The Sr Administrative Assistant II in Pediatric Nephrology works under direction to assist with moderately complex administrative and business functions. The role provides calendar management, including scheduling and coordinating meetings, maintaining appointments, monitoring conflicts, and keeping calendars accurate as commitments change. It also supports provider schedules, assignments, coverage, and related updates using QGenda or similar physician scheduling and paging systems. The position requires strong attention to detail in a fast-paced environment and supports accounting and financial administration through maintaining records, reconciling data, processing documentation, and assisting with budget tracking. The role provides administrative support to the department, including preparing and maintaining records, reports, and budget information; coordinating meetings, travel, conferences, and department activities; processing personnel and purchasing transactions; and organizing office procedures. It also serves as a liaison with other departments and agencies and may provide overflow support or receptionist coverage.

Requirements

High school graduate or equivalent.
Four years of related work experience, or higher completed education may be considered in lieu of experience.
Knowledge of QGenda or similar physician scheduling and paging systems.
Proficiency in accounting and financial administration.
Strong attention to detail, accuracy, consistency, and timely completion of work.

Responsibilities

Provide moderately complex administrative skills for a department.
Prepare, maintain, and post records, reports, and budget information.
Prepare or direct the preparation of charts, graphs, and administrative, fiscal, personnel, and statistical reports.
Select office vendors and monitor purchasing processes.
Assist with overflow work from administrative and executive assistants and fill in for the office receptionist as needed.
Schedule and organize meetings, travel, conferences, and department activities.
Compose and process repetitive and non-repetitive documents according to established procedures.
Organize office procedures to ensure effective operation.
Act as a department liaison with other departments and agencies.
Process personnel and purchasing transactions in accordance with institutional policies and procedures.
Determine work priorities and monitor progress toward deadlines.
Ensure document retention processes follow established guidelines.
Support calendar management, including maintaining appointments, monitoring conflicts, and updating calendars.
Assist with provider schedules, assignments, coverage, and related updates using QGenda or similar systems.
Maintain financial records, reconcile data, process documentation, and support budget tracking.
Perform other duties as assigned.

Benefits

PPO medical plan, available day one at no cost for full-time employee-only coverage.
100% coverage for preventive healthcare with no copay.
Paid Time Off, available day one.
Retirement programs through the Teacher Retirement System of Texas (TRS).
Paid Parental Leave Benefit.
Wellness programs.
Tuition reimbursement.
Public Service Loan Forgiveness (PSLF) qualified employer.
On-site childcare.
Paid holidays.
Merit increases.