Senior Administrative Analyst

Los Angeles County Metropolitan Transportation Authority • Los Angeles, CA

2d • Onsite

About The Position

This role provides direct high-level administrative and operational support to the CEO, and serves as a back-up to the Chief Administrative Analyst to the CEO. The position also includes occasional support for executive logistics, such as driving the CEO to meetings or events as needed. Provides complex administrative, analytical, and/or budgetary support for an assigned department. This position is in-office five days a week, flexibility is required as some weekend availability may be requested.

Requirements

• A Bachelor's Degree in Business, Public Administration, or a related field
• Three years of relevant experience performing administrative, operational systems, and/or budgetary support work; some positions in this class may require specialized experience in area of assignment
• A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions
• Knowledge of theories, principles, and practices of public administration analysis and budgeting
• Knowledge of data analytics
• Knowledge of finance and budget
• Knowledge of research and report preparation methods
• Knowledge of office practices, procedures, methods, and equipment
• Knowledge of mathematics and business statistics
• Knowledge of applicable business software applications
• Skill in performing complex analyst functions
• Skill in business financial analysis
• Skill in planning, coordinating, and prioritizing multiple projects
• Skill in analyzing situations, identifying problems, and recommending solutions
• Skill in exercising sound judgment and creativity in making conclusions and in a stressful environment
• Skill in communicating effectively orally and in writing
• Skill in preparing comprehensive reports and correspondence
• Skill in interacting professionally with various levels of Metro employees and outside representatives
• Ability to research, compile, and analyze complex data
• Ability to meet tight time critical deadlines
• Ability to work independently
• Ability to handle highly confidential information
• Ability to understand, interpret, and apply laws, rules, regulations, policies, procedures, contracts, budgets, and labor/management agreements
• Ability to coordinate staff to work as a team in accomplishing tasks
• Ability to read, write, speak, and understand English

Nice To Haves

• Experience supporting high-level executives (include titles of executive(s) supported) on strategic initiatives and special projects, including research, cross-functional coordination, preparation of executive materials, tracking deliverables, and ensuring timely execution of organizational priorities
• Experience coordinating complex meetings, high-volume travel arrangements and developing, maintaining, and analyzing complex spreadsheets for tracking metrics across the agency with strict compliance
• Experience managing day-to-day administrative support in large organizations with annual budgets of $20 million or greater (include organization type and approximate budget)
• Experience demonstrating the ability to manage highly confidential and sensitive information with discretion, sound judgment, and strict adherence to privacy and organizational protocols

Responsibilities

• Plans and organizes administrative functions and tasks relative to the activities or operations of a department
• Designs, develops, and implements projects that are defined by agency goals and objectives, policies and procedures, work requirements, and performance measures
• Formulates and conducts financial, administrative, policy, and organizational analyses and research, prepares analytical and forecasting reports, provides recommendations, and implements problem solving
• Monitors projects and programs and tracks and trends KPIs (Key Performance Indicators)
• Recommends strategies for process improvement and prepares justifications for staffing, facilities, equipment, production, and policy
• Conducts a variety of special projects and programs related to the department
• Represents Metro in meetings, committees, and conferences, and conducts on-site meetings to comply with agency policies and procedures and maintain interface with public agencies, community organizations, contractors, vendors, consultants, and the public on various matters as assigned
• Advises management and staff regarding performance and funding matters
• Assists in the development, administration, and tracking of department and capital budgets and/or contracts, including gathering information, monitoring expenditures, and recommending appropriate action regarding budget variances
• Prepares recommendations for proposed expenditures of capital funds
• Prepares and submits requisitions and check requests
• Processes confidential documents and maintains data
• Generates correspondence, reports, and presentations
• Coordinates staff to work as a team in accomplishing tasks
• Coordinates activities and projects with those of other departments
• May be required to perform other related job duties

Benefits

• Metro provides reasonable accommodation to enable individuals with disabilities to perform the essential functions
• Contributes to ensuring that the Equal Employment Opportunity (EEO) policies and programs of Metro are carried out
• Metro is an Equal Opportunity Employer and does not discriminate on the basis of race, color, creed, ancestry, national origin, gender, marital status, sexual orientation, religion, age, veteran status, or disability.
• Metro does not deny participation in the application process to anyone with prior justice system involvement, in line with Fair Chance hiring practices.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior