Senior Administrative Analyst, AFSCME (Transportation)

BART•BART Headquarters - 7th Fl, CA

8d•$128,357 - $156,021

About The Position

The Transportation Department is hiring a Senior Administrative Analyst to support its administrative, operational, audit, and financial functions. The role provides analytical support in a fast-paced environment and contributes to organizational effectiveness through strategic planning, process improvement, data analysis, and cross-functional collaboration. The ideal candidate is an innovative problem solver who can help develop processes and organizational capabilities and provide analysis that supports informed business and operational decisions. Experience in a large public agency, government organization, or similarly complex corporate environment is highly desirable. The position is represented by AFSCME and reports to the Group Manager, Operations Support and Review. The announcement will establish an eligibility list for future vacancies that may arise within the next twelve months. The stated annual salary range is $128,356.80 (Step 1) to $156,020.80 (Step 5); the negotiable offer will be commensurate with education and experience. Days off are Saturday and Sunday.

Requirements

Bachelor’s degree in business administration, public administration, accounting, economics, or a related field from an accredited college or university; additional qualifying professional experience may substitute for education year for year.
Three years of full-time-equivalent, verifiable professional administrative, analytical, and/or budgetary experience.
Experience supporting complex administrative, operational, financial, and process-improvement projects from planning through implementation.
Experience using advanced Microsoft Excel features, including PivotTables and complex formulas such as INDEX/MATCH, VLOOKUP/XLOOKUP, or nested IF statements.
Ability to prepare complex statistical, financial, operational, and analytical reports for management.
Knowledge of program-area operations, program development and implementation, budget preparation and administration, and administrative, organizational, economic, and procedural analysis.
Knowledge of statistical and financial analysis, business computer applications for statistical analysis and data management, procurement, purchasing, accounting, analytical studies, report preparation, record keeping, office equipment and applications, and applicable federal, state, and local laws, codes, and regulations.
Ability to perform complex analytical work; prepare, administer, and monitor capital and operating budgets; maintain accurate records; and prepare clear administrative, budgetary, and financial reports.
Ability to collect, evaluate, and interpret complex information and data; review and analyze complex technical documents and proposals; analyze problems, identify alternatives, and recommend conclusions.
Ability to work independently, interpret and apply laws and policies, establish effective working relationships, communicate clearly orally and in writing, and operate office equipment and word-processing and spreadsheet applications.
The selected candidate must demonstrate a work history reflecting reliability and dependability. A background check is part of pre-employment processing; additional documentation or evaluations may be required as described in the announcement.

Nice To Haves

Experience working in a large public agency, government organization, or similarly complex corporate environment.
A college degree is preferred.

Responsibilities

Perform complex administrative, operational, and analytical work supporting department or division activities, and coordinate projects with District departments, divisions, and external organizations.
Coordinate annual budget development, analysis, and formulation; prepare budget guidelines and instructions; review staffing and capital outlay requests; forecast funding needs; prepare budget presentations and reports; and provide status updates to management.
Plan, receive, and pay invoices and improve invoice processes; prepare budget reports and monitor budget status.
Assist with policy and procedural changes by evaluating impacts, developing implementation plans, and recommending and implementing modifications.
Implement new systems, methods, and procedures; monitor progress toward program goals, brief management on project progress, and make adjustments as needed.
Coordinate and participate in organizational studies of administrative and operational systems, procedures, functions, processes, and techniques.
Develop, implement, and administer special administrative programs; analyze trends; and prepare and present reports.
Support organizational development by identifying issues, collecting data, analyzing alternatives, and making recommendations.
Participate in special projects, including research into new programs and services, budget analysis and preparation, and feasibility analyses; prepare and present reports.
Train assigned employees in administrative methods, procedures, and techniques.
Oversee general office activities, procure supplies, approve invoices, develop personnel schedules, respond to inquiries, investigate complaints, and provide analytical support.
Represent the assigned area at meetings with other departments, divisions, outside agencies, and contractors; communicate projects and activities; and assist with transportation-related meetings and events.
Respond to and resolve difficult and sensitive inquiries and complaints.
Review, edit, and maintain departmental procedures, reports, and technical documentation for accuracy, clarity, and consistency.
Partner with internal departments and external stakeholders to monitor project commitments, resolve issues, and support timely completion of initiatives.
Prepare complex statistical, financial, operational, and analytical reports to support planning, performance monitoring, and management decisions.