Senior Accounts Payable Specialist
About The Position
The Senior Accounts Payable Specialist posts transactions, processes invoices, and verifies financial data to maintain accounts payable records for all four companies. The role includes building allocations in Excel, coding transactions to the appropriate general ledger accounts and cost centers, and reconciling fixed assets, prepaids, and AP ACH clearing. It also involves handling escheatment duties, including research and mailing letters by state deadlines. The position requires awareness of suspicious activity, money laundering, and possible fraud, with incidents reported to the BSA department, and compliance with company policies and applicable federal, state, and local laws and regulations.
Requirements
- Advanced knowledge of accounts payable policies, procedures, and practices.
- Excellent communication skills.
- Proficiency in Microsoft Office applications.
- Ability to multitask.
- Ability to prioritize.
- Exemplify the Gateway Values: Stay Growth Oriented, Make a Difference, "Get it Done" Attitude, Be a Team Player, and Do the Right Thing.
- High school diploma or equivalent.
- Five years of accounts payable experience.
Responsibilities
- Resolve invoice issues involving items, prices, or receiving signatures and obtain information needed for invoice payments.
- Gather and process invoices for payment.
- Review invoices and requisitions for payment approval, check vendor files for previous payments, and assign voucher numbers.
- Verify that invoice coding is accurate.
- Calculate invoice extensions and totals, and take discounts when applicable.
- Maintain copies of vouchers, invoices, and relevant correspondence.
- Ensure vouchers accurately list invoice number, date, vendor address, Federal ID number, item description, amounts, and coding in accordance with accounting policies and procedures.
- Perform escheatment duties, including research and mailing letters by state deadlines.
- Reconcile fixed assets, prepaids, and AP ACH clearing for all four companies.
- Report possible suspicious activity, money laundering, or fraudulent behavior to the BSA department.
- Perform job functions in compliance with company policies and applicable laws and regulations, including BSA/AML, OFAC, and GLBA/privacy rules.
- Perform related responsibilities as required or assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Senior
Education Level
High school or GED
