Senior Accounts Payable Specialist
Financial Statement Services, Inc•Santa Ana, CA
•Onsite
About The Position
FSSI, a leading document outsourcing company with over 45 years of experience servicing Fortune 500 companies in the financial, banking, insurance, and billing industries across the U.S., is seeking a Senior Accounts Payable Specialist. This role is responsible for managing all outgoing payments, processing invoices, maintaining vendor relationships, and ensuring timely payments to vendors while upholding positive vendor relationships. The position requires full-time, onsite presence, Monday through Friday, at our Santa Ana, CA location.
Requirements
- Five to seven years of AP experience and training.
- Experience managing processes.
Nice To Haves
- Bachelor’s degree in Finance, Accounting or Business Administration is preferred.
- NetSuite experience is preferred.
- Experience with AP automation software is preferred.
Responsibilities
- Ensure thorough review of invoices and payments for accuracy and completeness.
- Review and update processes for proper handling and coding of invoices to maintain general ledger expense account and inventory records.
- Review and verify Purchase Orders and supporting documentation to ensure accuracy in coding.
- Reconcile accounts payable aging report to general ledger balances.
- Ensure purchase orders related to purchases made exclusively for Customers are submitted to billing team in a timely manner.
- Assist with preparing correct and timely budget reports and purchase journals.
- Participate in the recordkeeping of purchases for use in tax preparation and periodic audits.
- Ensure W9s have been collected from all vendors prior to paying vendors and to ensure accurate and timely preparation of year-end 1099s.
- Assist Staff Accountant team with accounting reconciliations as needed.
- Prepare daily, weekly, and monthly reports and assist with month-end closing tasks.
- Ensure proper maintenance, filing, and storage of records to assist in audits.
- Perform other related duties as assigned.
Benefits
- Employee Stock Ownership Plan (ESOP)
- Medical, Dental, Vision & Life Insurance
- Vacation, sick leave and paid holidays – including your birthday!
- Employee Assistance & Care Programs
- Additional perks & employee award programs
- 401(k) & Roth
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What This Job Offers
Job Type
Full-time
Career Level
Senior
