Senior Accounts Payable Specialist

Five Guys•Alexandria, VA

61d•Hybrid

About The Position

The Senior Accounts Payable Specialist supports the full accounts payable function through accurate invoice processing, vendor management, payment execution, internal controls, documentation, reporting, process improvement, and effective use of automation and AI-enabled tools. This role requires a detail-oriented accounts payable professional with high-volume AP experience, strong system knowledge, sound judgment, and the ability to resolve complex issues while improving efficiency, accuracy, and controls.

Requirements

5+ years of progressive accounts payable experience preferred.
Experience with full-cycle AP processing.
Experience with vendor management.
Experience with workflow management.
Experience with payment processing.
Experience with account coding.
Experience with reconciliations.
Experience with month-end close support.
Experience working in a high-volume accounts payable environment.
Strong understanding of accounts payable principles.
Strong understanding of internal controls.
Strong understanding of vendor master file management.
Strong understanding of invoice workflows.
Strong understanding of payment methods.
Strong understanding of unclaimed property requirements.
Strong understanding of 1099 reporting.
Experience processing three-way match invoices.
Experience processing non-PO invoices.
Experience processing tax-sensitive invoices.
Experience processing international invoices.
Experience processing recurring invoices.
Excellent verbal and written communication skills.
Strong interpersonal skills with the ability to work effectively with vendors, accounting teams, operations partners, property managers, procurement teams, leadership, and cross-functional stakeholders.
Ability to read, understand, and apply company policies, payment procedures, tax documentation requirements, and compliance standards.
Strong attention to detail and organizational abilities.
Sound judgment and decision-making skills.
Ability to identify trends, determine root causes, and develop practical solutions.
Strong analytical, investigative, research, documentation, and reconciliation skills.
Ability to prioritize workload and adapt quickly to changing business needs.
Proficient business math and accounting skills.
Experience with Microsoft Dynamics GP/D365, Yardi, SAP, Oracle, NetSuite, Workday, or similar ERP systems.
Experience with Medius, Basware, Coupa, Tipalti, AvidXchange, Stampli, Brex, or similar AP automation tools.
Familiarity with OCR technology.
Familiarity with AI invoice capture.
Familiarity with workflow automation solutions.
Familiarity with AI-assisted productivity tools.
Familiarity with data validation and exception management tools.
Advanced proficiency with Microsoft Excel, including Pivot Tables, VLOOKUP/XLOOKUP, SUMIFS, Data Validation, and Data Analysis.
Advanced proficiency with Microsoft Outlook.
Advanced proficiency with Microsoft Office Suite.

Nice To Haves

Bachelor's degree in Accounting, Finance, Business, or a related field.
CAPA (Certified Accounts Payable Associate).
CAPP (Certified Accounts Payable Professional).
Comparable Accounts Payable Certification.

Responsibilities

Support full-cycle accounts payable processing, including high-volume invoice review, account coding, approval workflow management, supporting documentation review, invoice entry, payment preparation, posting transactions to the correct accounting periods, and vendor follow-up.
Manage high-volume invoice activity while maintaining accuracy, timeliness, and compliance with internal policies and procedures.
Serve as a subject matter resource for AP policies, procedures, systems, vendor requirements, payment processes, and issue resolution.
Process and review payment runs, including ACH, EFT, check payments, and other approved payment methods.
Support initiatives to reduce reliance on manual checks.
Maintain strong vendor relationships by responding to inquiries and resolving discrepancies.
Research and resolve payment issues.
Reconcile vendor statements.
Manage vendor onboarding and vendor master file maintenance, including W-9 collection, payment information updates, and data accuracy reviews.
Support internal controls to prevent duplicate payments, unauthorized payments, fraud, and vendor master file errors.
Support annual 1099 preparation and filing activities, including vendor tax data validation, corrections and updates, and filing support.
Generate, review, and analyze weekly and monthly AP reporting, including invoice aging, outstanding liabilities, accuracy and completeness of AP transactions, and process improvement opportunities.
Maintain organized records and provide supporting documentation for audits and business requirements.
Reconcile corporate purchasing card accounts.
Support employee expense reporting, receipt collection, coding, approvals, and posting.
Assist with month-end close activities, including accrual support, AP reconciliations, open invoice review, aging analysis, general ledger reconciliations, and exception reporting.
Identify, recommend, and implement AP process improvements.
Enhance workflow automation and reporting capabilities.
Improve documentation standards and operating procedures.
Utilize AI-enabled tools and automation features to validate data, identify exceptions, reduce manual effort, improve reporting, and increase process efficiency.
Collaborate with accounting, operations, procurement, property managers, vendors, and leadership to resolve invoice, coding, payment, workflow, and documentation issues.
Train, guide, and support AP team members by sharing knowledge and reinforcing best practices.
Take ownership of assigned vendors, processes, and recurring responsibilities.
Maintain confidentiality and professionalism when handling vendor, employee, banking, tax, and financial information.
Perform special projects and additional duties as assigned.