Senior Accounts Payable Specialist II

MSD Careers•Rockville, MD

8d•Onsite

About The Position

Prepare and process accounts payable for both Purchase Order and Non-Purchase Order invoices. Enforce three-way match for Purchase Order invoices. Supervise and train Accounts Payable Specialists. This position is responsible for maintaining accurate and timely records of expenditures as well as prompt payment processing for both internal and external customers. In addition to traditional accounts payable processes, the Senior Accounts Payable Specialist II will be integral to implementing new systems to automate all aspects of Accounts Payable including but not limited to paperless record keeping, automating approval processes, automating domestic and international payments, expense report payments, sales tax automation and more.

Requirements

Associate’s degree in Accounting or a related field preferred
Additional experience may substituted for an Associate’s degree
Minimum 8 years of related Accounts Payable experience
Experience with ERP/Financial systems required
Strong mathematical/statistical fundamentals and analytical background
Demonstrated knowledge of accounts payable vouching/payment process
Identify and report inconsistencies as necessary
Logical problem solving and demonstrated ability to organize and move project tasks forward in an orderly and structured fashion
Demonstrated aptitude in designing and maintaining electronic spreadsheets and databases
Track record of sound judgment, particularly in the absence of the Manager
Excellent oral, written communication and interpersonal skills
Effectively communicate issues/problems and results that impact timelines, accuracy and reliability of financial/billing data
Proficiency in MS Office suite; specifically MS Excel
A wide degree of creativity and latitude is expected including the ability to multi-task and work productively in a demanding financial environment with changing priorities

Responsibilities

Process vendor invoices through the verification of the Purchase Requisition System (APuRS), purchase orders, accurate coding and approvals
Process non-purchase order invoices ensuring compliance with company policies regarding invoice authorizations
Prepare check-runs and prepare checks for signature
Process employee expense reports in a timely manner through the verification of receipts, exchange rates, coding, accuracy, and support
Maintain and monitor list of active utilities to ensure all accounts are current
Verify vendor statements and handle correspondence involving accounts payable
Act as the liaison in the resolution of complaints, issues, or reconciliations between the vendor, internal customers, and the Finance team
Prepare credit card payments for processing through the verification of charges, accurate coding, and payments made
Supervise and train Accounts Payable Specialists
Function as Team Leader for Accounts Payable Specialists I and II
Ensure policies and procedures are being followed
Segregate costs into respective business units, legal entities, properties, and accounts
Includes a variety of International payables issues
Includes intercompany payables
Maintain historical records for all accounts payable transactions
Systematically verify and audit work for completeness and accuracy according to established controls
Perform tasks associated with month-end and annual close processes as assigned by Manager; This would include any work for audits
Prepare analysis and reconciliations as required by Manager
Continually seek to improve processes, and fully document existing processes and changes to processes.