Senior Accounts Payable Specialist

Virginia Tire & Auto • McLean, VA

2d • Onsite

About The Position

Virginia Tire & Auto is seeking a knowledgeable Senior Accounts Payable Specialist with experience managing an Accounts Payable team to join their growing accounting team. The ideal candidate will have experience with accounting software such as NetSuite, GP, and AvidPay, as well as proficiency in Microsoft Office Suite, particularly Excel at an advanced to intermediate level. This role is responsible for the overall operation of the accounts payable department, reporting to the Corporate Controller and supervising a team of 2-3 Accounts Payable Specialists. The position requires a goal-oriented and deadline-driven individual who maintains accurate payables through attention to detail and adherence to proper processes and policies. Key aspects of the role include maximizing vendor discounts, resolving discrepancies with vendors, and utilizing strong communication and management skills to foster an organized and efficient A/P team.

Requirements

• Bachelor's degree in Accounting or Finance preferred
• Prior Accounts Payable (AP) experience in a Senior or Lead Role
• Expert or Intermediate level Microsoft Excel skills
• Experience working with automated invoice systems, purchase orders, related documents, and processes
• Strong organization skills.
• Ability to multi-task, meet firm deadlines, proactively prioritize needs, and effectively manage priorities for multiple businesses/subsidiaries on a concurrent basis

Nice To Haves

• Experience in a Shared Service environment
• Proficiency with ERP systems like Microsoft Dynamics preferred
• Imaging and/or OCR technology experience
• 3-5 years of experience
• 1-2 year of experience directly managing an A/P team

Responsibilities

• Follow company processes, controls, and policies.
• Oversee the end-to-end accounts payable process, including invoice receipt, coding, approval routing, payment processing, and vendor reconciliation.
• Receive invoices, perform necessary validations, and execute transactions with timeliness.
• Review and execute vendor payment selection to meet and maximize payment discounts.
• Help establish and enforce AP policies, procedures, and internal controls to ensure compliance and reduce risk of fraud or error.
• Create and act on month-end accounts payable reports in coordination with the Corporate Controller and Production Controller.
• Support internal associates and resolve issues and invoice discrepancies with outside vendors through strong verbal and written communication skills.
• Aid in handling documents and automated invoice systems and payments.
• Perform year-end 1099 review and preparation.
• Demonstrate leadership skills and develop new employees.
• Supervise and lead A/P department of 2-3 associates.
• Provide excellent customer service to all stakeholders, including vendors, facilities, and colleagues.
• Ensure company policies, processes, and procedures are clearly defined, updated, and documented.

Benefits

• Affordable Health Insurance
• Industry Best Paid Vacation and Holidays
• Life & Disability Insurance
• 401(k) with company matching
• Gym Membership Reimbursement
• Paid Certifications and Trainings for Career Development
• Opportunities for advancement, including training programs where you get paid to learn

What This Job Offers

• Job Type: Full-time
• Career Level: Senior