Senior Accounts Payable Specialist
About The Position
Virginia Tire & Auto is looking for a Senior Accounts Payable Specialist to join their growing accounting team. This role requires a knowledgeable accounting professional with experience managing an Accounts Payable team. The ideal candidate has experience using various accounting software’s such as NetSuite, GP and AvidPay and possesses knowledge of Microsoft’s suite of products including advanced to intermediate level excel skills. The Senior Accounts Payable Specialist is responsible for the overall operation of the accounts payable department, reporting to the Corporate Controller and supervising a team of 2-3 Accounts Payable Specialists. This role is goal-oriented and deadline-driven, consistently keeping weekly and monthly accounting timelines on schedule. They accomplish profitability by exercising attention to detail and following the proper processes and policies to maintain accurate payables. They utilize and implement practices that maximize vendor discounts and facilitate meetings with outside vendors to correct discrepancies. The Senior Accounts Payable Specialist possesses strong communication and management skills to build and support an organized and efficient A/P team.
Requirements
- Bachelor's degree in Accounting or Finance preferred
- Prior Accounts Payable (AP) experience in a Senior or Lead Role
- Expert or Intermediate level Microsoft Excel skills
- Experience working with automated invoice systems, purchase orders, related documents, and processes
- Strong organization skills. Ability to multi-task, meet firm deadlines, proactively prioritize needs, and effectively manage priorities for multiple businesses/subsidiaries on a concurrent basis
Nice To Haves
- Experience in a Shared Service environment
- Proficiency with ERP systems like Microsoft Dynamics preferred
- Imaging and/or OCR technology experience
- 3-5 years of experience
- 1-2 year of experience directly managing an A/P team
Responsibilities
- Follow company processes, controls, and policies.
- Oversee the end-to-end accounts payable process, including invoice receipt, coding, approval routing, payment processing, and vendor reconciliation.
- Receive invoices, perform necessary validations, and execute transactions with timeliness. Review and execute vendor payment selection to meet and maximize payment discounts.
- Help establish and enforce AP policies, procedures, and internal controls to ensure compliance and reduce risk of fraud or error.
- Create and act on month-end accounts payable reports in coordination with the Corporate Controller and Production Controller.
- Strong verbal and written communication skills required to support internal associates and resolve issues and invoice discrepancies with outside vendors.
- Aid in handling documents and automated invoice systems and payments.
- Year end 1099 review and preparation.
- Demonstrate leadership skills and develop new employees. Supervise and lead A/P department of 2-3 associates.
- Provide excellent customer service to all stakeholders, including vendors, facilities, and colleagues.
- Ensure company policies, processes, and procedures are clearly defined, updated, and documented.
Benefits
- Affordable Health Insurance
- Industry Best Paid Vacation and Holidays
- Life & Disability Insurance
- 401(k) with company matching
- Gym Membership Reimbursement
- Paid Certifications and Trainings for Career Development
- Opportunities for advancement, including training programs where you get paid to learn
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What This Job Offers
Job Type
Full-time
Career Level
Senior
