Senior Accounts Payable Clerk

Jostens • Owatonna, MN

46d • Onsite

About The Position

This role provides leadership to the A/P team in matters of day-to-day workflow, monitoring and enforcing compliance to various policies, and performing more complex and advanced A/P tasks. The Senior Accounts Payable Clerk will work onsite five days a week at the Owatonna office.

Requirements

• General knowledge of PC and software such as Microsoft Office.
• Strong math skills.
• Attention to detail.
• Needs to manage multiple tasks, meet deadlines, and maintain confidentiality.
• Detail oriented and accurate.
• Great communication skills.
• Ability to use communication skills and sound judgment when responding to inquiries via phone, email or in writing.
• Solid communication skills which enhance the ability to work with others in a team setting and resolve conflicts.
• Minimum three years of experience in Accounts Payable environment.
• Familiarity with Oracle A/P system.
• High School diploma.

Nice To Haves

• Preferred exposure to Jostens Treasury and finance policies.

Responsibilities

• Provide leadership to the AP team primarily in the area of workflow issues, including prioritizing and researching issues.
• Provide training for AP staff.
• Provide ongoing instruction to central and offsite AP users.
• Process company disbursements and ensure payments are accurate and timely.
• Serve as primary resource person for AP processing and policy related questions.
• Generate daily “interim” check run and alternate weekly check runs and monthly AP reconciliation.
• Verify that check software is correctly printing all required information.
• Enter supplier records and expense reimbursements as needed.
• Perform corrections on Oracle import interfaces.
• Accountable for integrity of the vendor master file when setting up new suppliers or sites in Oracle.
• Oversee the administration of corporate credit card applications and Concur expenses, and participate as an active liaison with external provider.
• Monitor compliance with company policies and procedures relating to disbursements and record retention, including coaching and training when necessary.
• Perform random review of employee reimbursements to ensure compliance with company policies, IRS guidelines and AP department standards.
• Manage and maintain Delegation of Authority requests.
• Manage escheatment process, including managing update and submission of records to Sovos and participating states.
• Research and resolve problems and issues and communicate with external customers or internal Directors and Managers.
• Research returned checks, record on system and notify originators.
• AP reconciliation, recording foreign currency wire transfers and void checks.
• Other duties as required by AP Manager.

Benefits

• Competitive healthcare (health, dental, vision, coverage)
• Voluntary benefits including home and car insurance, pet insurance, flexible spending account
• 401K plan with immediate vesting
• Accrued paid time off
• Company paid holidays
• Tuition reimbursement after 6 months of service
• Pay transparency

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED