Senior Accounting Technician (Temporary)

Ohlone College•Fremont Campus, CA

8d•Onsite

About The Position

Under the direction of the administrator, monitor College financial assets and functions including revenue, invoice processing, accounts receivable, check processing, fixed asset maintenance, sales and tax payments reporting and document preparation; assure the accuracy, authorization, receipt and approval of expenditures; calculate, assemble, match, sort, tabulate, review and post a variety of financial and statistical data; receive, review and verify a variety of accounting information. This is a temporary substitute/short-term position, limited to a maximum of 165 working days within a fiscal year.

Requirements

Bachelor’s degree in a related field with coursework in accounting or related field AND three years clerical accounting experience.
Must have evidence of responsiveness to and understanding of the diverse academic, socioeconomic, cultural, disability, gender identity, sexual orientation, and ethnic backgrounds of community college students, as these factors relate to the need for equity-minded practices.
Methods, procedures and terminology used in clerical accounting work.
Financial and statistical record-keeping techniques.
Preparation, review and control of assigned accounts.
Preparation of financial statements and comprehensive accounting reports.
Data control procedures and data entry operations.
Modern office practices, procedures and equipment.
Mathematical principles.
Verify, balance and adjust assigned accounts.
Compare numbers and detect errors efficiently.
Understand and follow oral and written instructions.
Establish and maintain effective working and cooperative relationships with others.
Meet schedules and timelines.
Make computations with speed and accuracy.
Perform a variety of complex clerical accounting duties in support of assigned accounts and functions.
Prepare and maintain accurate financial and statistical records and reports.
Assemble, organize and prepare data for records and reports.
Process and record accounting transactions accurately.
Prepare and reconcile statements, ledgers, balance sheets and other financial documents.
Operate standard office equipment including a computer and assigned software and type or input data at an acceptable rate of speed.
Communicate effectively both orally and in writing.
Resume/Curriculum Vitae.
A list of three (3) professional references including name, position, organization, phone number, email, and relationship to the applicant.
Submit official transcripts.
Proof of freedom from tuberculosis.
Provide identification and employment eligibility as outlined in the federal “Immigration Reform & Control Act of 1986.”
Pre-employment tests and/or medical examinations may be required.
Employees must sign the Oath or Affirmation of Allegiance and submit fingerprints for CA Department of Justice clearance.
Employees must be California residents on their date of hire and for the duration of their employment with Ohlone Community College District.

Nice To Haves

Receive, review and verify a variety of accounting information.

Responsibilities

Monitor College financial assets and functions including revenue, invoice processing, accounts receivable, check processing, fixed asset maintenance, sales and tax payments reporting and document preparation.
Assure the accuracy, authorization, receipt and approval of expenditures.
Receive, input and reconcile vouchering invoices and assure the accuracy of submitted information including payment amounts, account codes, discounts and sales tax.
Locate and reconcile Purchase Orders with client information.
Process receipt confirmations and reimbursement requests.
Submit payment data into an assigned database to include uploading, downloading and reconciliation of payment plans to assure accurate payment schedules.
Initiate collections procedures for students with outstanding balances in accordance with applicable laws and College policies and procedures.
Analyze, oversee and review student accounts through accounts receivable for accuracy and discrepancies including calculating appropriate tuition charges, creating and reconciling tuition invoices, processing student refunds and communicate with students to rectify missing or incomplete documents or payments.
Process and prepare payroll and other checks by attaching all related documents including payment stubs and invoices for submission and shipment while assuring accuracy of payee addresses and payment information.
Prepare and submit a variety of reports related to assigned activities and assure compliance with Education Code, GASB 35 and other applicable laws, rules and regulations.
Calculate, assemble, match, sort, tabulate, review and post a variety of financial and statistical data including adjust and assure accuracy of ledgers, reconcile, balance and adjust accounts and initiate transfers as appropriate.
Communicate with personnel and outside agencies to exchange information and resolve issues or concerns such as invoice reconciliation, respond to inquiries, conduct research and provide technical information regarding payment processes and tuition charges.
Maintain automated financial records including receiving, reviewing, inputting and verifying a variety of accounting information as well as initiating queries and developing spreadsheets and generate a variety of computerized lists and reports.
Operate a variety of office equipment including a calculator, copier, fax machine, folding machine, date stamp machine, computer and assigned software.
Perform various clerical duties in support of assigned functions as required; prepare routine correspondence; duplicate and distribute materials.
Attend and participate in various meetings, workshops and conferences as assigned.
Count and deposit miscellaneous revenue into assigned accounts and prepare and submit applicable records and reports.
Demonstrate sensitivity to and respect for the diverse academic, socioeconomic, cultural, disability and ethnic backgrounds of the College’s students, faculty, staff, and community.
Effectively engage and support historically disproportionately impacted groups by addressing issues of equity and improving culturally responsive service-oriented practices.
Perform other related duties as assigned.