Accounting Technician Senior

Santa Fe County•Santa Fe, NM

8d•Onsite

About The Position

Performs accounting and budgetary clerical functions with a focus on processing accounts payable or payroll. Essential Job Functions Reviews and prepares accounting data input documents; records revenues, expenditures, and/or encumbrances; utilizes accounting system reports for review and account reconciliation; oversees assigned accounts, contracts, grants, or other defined areas of accounting. Processes a biweekly payroll, auditing timecards for accuracy, completion, and compliance with employee guidelines and/or union regulations or processes invoices, auditing for accuracy and completion. Prepares reports, schedules, summaries, lists, and audits working papers based on instructions; provides accounting information for fund certifications; assists in budgetary review and/or the development of operating instructions and procedures Participates in the review of accounting practices, comparing them to industry standards; posts and maintains books of accounts; learns new accounting concepts, systems, and controls as required; and may audit special programs and activities that are designated by management. Ensures compliance with the provisions of the NM Procurement Code and county fiscal policies, ordinances and resolutions. Works with county finance, procurement, and accounting staff to ensure proper payment of accounts payable. Reviews benefits for compliance with union contracts and observing taxable versus non-taxable. Calculates and processes garnishments as required by court systems. Inputs and processes employee paperwork; processes month-end, quarterly, or annual reports and documents including W-2s. Ensures proper record retention and management. Promptly responds to telephone calls and written communications. Performs various financial and administrative functions as assigned.

Requirements

Knowledge of intermediate accounting methods and principles and their application to governmental accounting, state and local accounting and budgeting laws, regulations and manuals
Knowledge of methods of collection and analysis of financial data
Knowledge of report writing
Knowledge of accounting documents and their use
Knowledge of office procedures and equipment including basic office machinery and word processing programs
Ability to learn more complex computer programs
Ability to accurately interpret, analyze, summarize and complete financial data
Ability to apply required laws and regulations to accounting documentation procedures
Ability to accurately prepare reports
Ability to comprehend accounting languages and documents
Ability to clearly and concisely present comments and information both verbally and in writing
Ability to work under stressful circumstances
Ability to work independently with minimal supervision and/or with others
Ability to maintain a professional attitude
Ability to maintain confidentiality
Skilled in operating various word-processing, spreadsheet, database and other software programs in a Windows environment
Skilled in customer service
High school diploma or equivalent
Four (4) years of experience in accounting, auditing, finance, economics, or general business administration
Any combination of college education, training and experience in accounting, auditing, finance, economics, business or public administration, budget management and systems analysis, or related fields providing knowledge in accounting totaling four (4) years
Relevant education may be substituted for experience at a rate of 30 semester hours equal to one (1) year experience
Selected candidate must submit to and pass a County paid pre-employment physical and drug/alcohol screening
Selected candidate must submit to and pass a county paid criminal background screening
Selected candidate must possess and maintain a valid New Mexico Class D Driver’s License as incumbent shall be appointed to drive a County vehicle during the performance of his/her duties

Responsibilities

Reviews and prepares accounting data input documents
Records revenues, expenditures, and/or encumbrances
Utilizes accounting system reports for review and account reconciliation
Oversees assigned accounts, contracts, grants, or other defined areas of accounting
Processes a biweekly payroll, auditing timecards for accuracy, completion, and compliance with employee guidelines and/or union regulations
Processes invoices, auditing for accuracy and completion
Prepares reports, schedules, summaries, lists, and audits working papers based on instructions
Provides accounting information for fund certifications
Assists in budgetary review and/or the development of operating instructions and procedures
Participates in the review of accounting practices, comparing them to industry standards
Posts and maintains books of accounts
Learns new accounting concepts, systems, and controls as required
May audit special programs and activities that are designated by management
Ensures compliance with the provisions of the NM Procurement Code and county fiscal policies, ordinances and resolutions
Works with county finance, procurement, and accounting staff to ensure proper payment of accounts payable
Reviews benefits for compliance with union contracts and observing taxable versus non-taxable
Calculates and processes garnishments as required by court systems
Inputs and processes employee paperwork
Processes month-end, quarterly, or annual reports and documents including W-2s
Ensures proper record retention and management
Promptly responds to telephone calls and written communications
Performs various financial and administrative functions as assigned