Senior Accounting Assistant

State of Nevada•Carson City, NV

About The Position

The Division of Public and Behavioral Health, Administration, Contract/Grants Admin Unit is recruiting a Senior Accounting Assistant in Carson City. Senior Accounting Assistants perform clerical accounting work maintaining accounts and accounting records for State agencies. They may review, resolve, and reconcile work performed by others and provide technical assistance to staff. This position provides front-line support for the division’s contracts and leases and may serve as a liaison among budget, accounting, contract/leasing units, program managers, upper management, the Department, and outside agencies. The role involves processing and reconciling financial and payroll information, maintaining and monitoring accounts, preparing deposits and supporting documentation, responding to client and vendor inquiries, and assisting with reports, work programs, and budgets. The employee may act as a lead worker, including assigning and reviewing work, training staff, and providing input to performance evaluations and discipline.

Requirements

Three or more years of applicable experience as described in the job duties.
Graduation from high school or equivalent education.
Knowledge of processing agency accounting documents, budgeting and funding, and recording, tracking, organizing, and reporting data.
Knowledge of bookkeeping methods and procedures related to monitoring contracts and grant spending.
Ability to compile and interpret data and prepare reports and recommendations.
Ability to understand legal contracts and grants.
Ability to plan, implement, and monitor clerical accounting methods and procedures and explain guidelines, policies, and procedures.
Ability to review account documents prepared by others and reconcile accounts using automated systems.

Responsibilities

Receive, review, verify, and process accounts payable and receivable documents.
Receive payments, match payments to receivables, and prepare receipts.
Review timesheets for completeness, approvals, accurate hours, leave balances, and required documentation.
Verify charges, bill appropriate accounts, inform debtors of liabilities, and assist with collection of overdue accounts.
Balance account information, verify totals against supporting data, identify discrepancies, and refer adjustments or correct records.
Develop spreadsheets to track, organize, and report account-related data.
Input, record, organize, track, report, and verify financial information.
Reconcile bank statements, identify exceptions, and resolve routine problems.
Compose correspondence and provide financial, accounting, and other information.
Process budget and accounting documents by encoding accounting distribution data.
Verify budget authority for expenditures, billing claim accuracy, and authorized signatures.
Transfer accounting data to appropriate accounts, journals, or ledgers to summarize agency or program financial information.
Assign budgetary account codes and post to revenue and receivable accounts.
Maintain and monitor revenue and expenditure accounts and notify management when revenue falls below projected levels.
Prepare daily deposits and balance monies, journals, and deposit forms.
Reconcile internal accounting records and reports with Controller’s reports and prepare reconciliation documents.
Liaise with central pay center staff, investigate and correct errors, prepare time adjustment sheets, enter payroll data, and maintain related records.
Access account information to respond to client and vendor inquiries.
Gather information from internal and external sources and select sources when information conflicts.
Provide detailed supporting documentation for grant reports, work programs, and budget preparation.
Compile, organize, display, and summarize data to facilitate analysis and identify interrelationships.
Calculate, verify, and document overtime, call-back, shift differential, standby pay, hand-typed check requests, and special pay.
Interpret and explain regulations, policies, procedures, and guidelines.
Review, resolve, and reconcile work done by others and provide technical assistance to staff.
Authorize payments within designated authority.
Act as a lead worker by assigning and reviewing work, training, and providing input to performance evaluations and discipline.
Assist in developing procedures to implement or improve work processes.
Perform related duties as assigned.