Senior Accountant, Accounts Payable & Grants

Jewish Federation Bay Area•San Francisco, CA

11d•Hybrid

About The Position

Jewish Federation Bay Area is seeking a Senior Accountant to manage full-cycle accounts payable, including vendor and grantee payments, employee reimbursements, and corporate card transactions, and to prepare balance sheet reconciliations. The role leads accounts payable automation and process improvements, strengthens internal controls, and supports integrations between Ramp and ERP/accounting systems. The successful candidate will help build efficient, scalable, and compliant accounting processes. The Senior Accountant reports to the Director, Strategic Finance. This is a hybrid position with three in-office days, Tuesday through Thursday. The role also supports month-end and year-end close, financial reporting, external audits, and compliance requirements, and may take on other projects assigned by the Director of Strategic Finance, Controller, and/or CFO.

Requirements

Experience managing the full accounts payable cycle in a complex organization.
Experience with vendor management, payment processing, expense reimbursements, corporate cards, and account reconciliations.
Demonstrated experience optimizing AP automation, approval workflows, and integrations between expense management platforms and ERP/general ledger systems.
Strong understanding of general ledger accounting, balance sheet reconciliations, accruals, prepaids, fixed assets, and month-end close.
Strong analytical, problem-solving, organizational, and time-management skills, with exceptional attention to detail.
Proficiency in Excel and ability to manage competing deadlines.
Excellent communication and collaboration skills across Finance, IT, program teams, vendors, and grantees.
Bachelor’s degree in Accounting, Finance, or a related field.
4–6 years of progressive accounting experience, including significant experience managing accounts payable and general accounting activities.
1–2 years of experience managing or independently preparing financial reports, internal investigations, and expense management process design and implementation.

Nice To Haves

NetSuite and Ramp experience is strongly preferred.
Experience in a nonprofit, foundation, or grantmaking environment, including grantee payments and nonprofit accounting.
Familiarity with nonprofit financial reporting, internal controls, and compliance requirements.
Experience supporting accounting system implementations, integrations, workflow redesign, or finance transformation initiatives.
Experience reconciling payroll and benefits to the general ledger.
Experience supporting external audits and annual financial reporting.
Familiarity with Paylocity and Salesforce.

Responsibilities

Manage the full accounts payable cycle, including invoice review, coding, approvals, payment processing, reconciliation, and AP aging.
Process vendor and grantee payments, employee reimbursements, and corporate card transactions through Ramp, ensuring accurate documentation, coding, and policy compliance.
Oversee vendor and grantee onboarding, maintain accurate master records, and respond to payment and documentation inquiries.
Coordinate with program and grant teams to ensure payment requests align with grant agreements, approval requirements, and organizational policies.
Maintain tax documentation, including W-9s, and support audit preparation and AP-related reporting.
Improve AP and expense management processes to increase efficiency, accuracy, scalability, and internal control effectiveness.
Optimize Ramp workflows, including approval routing, expense coding, documentation, and exception handling.
Identify automation opportunities, reduce duplicate work, and improve integrations between AP or expense management platforms and the ERP/accounting system.
Troubleshoot system and data integration issues and support accounting technology implementations and enhancements.
Develop and maintain standardized procedures and process documentation, and train internal stakeholders on systems, workflows, and expense policies.
Prepare monthly balance sheet reconciliations for accounts payable, prepaids, accruals, fixed assets, clearing accounts, and other assigned accounts.
Prepare journal entries and supporting schedules for AP and related accounting activities.
Investigate discrepancies, unusual balances, and aged items, and ensure expenses are recorded in the appropriate accounting period.
Support month-end and year-end close, financial reporting, and external audits.
Ensure payment and accounting activities comply with organizational policies, grant requirements, internal controls, and applicable accounting standards.
Maintain approval controls and segregation of duties, and help mitigate risks related to vendor setup, duplicate payments, unauthorized transactions, and incomplete documentation.
Support audit requests, tax reporting, and other compliance requirements.
Complete other projects and tasks assigned by the Director of Strategic Finance, Controller, and/or CFO.