Senior Accountant, Prepaid & Sales/Use Tax

Discovery Senior Living • Dallas, TX

4d • Hybrid

About The Position

The Senior Accountant, Prepaid & Sales/Use Tax is responsible for managing prepaid expense accounting and all sales and use tax compliance obligations across Discovery Senior Living's portfolio of approximately 450 senior living communities operating in 40+ states. Reporting to the Shared Services Controller, this role ensures that prepaid assets are appropriately amortized, accurately reported, and that all sales and use tax filings, exemptions, and accruals are managed in compliance with applicable state and local tax regulations. This role operates primarily within Yardi 8 and Excel, and partners closely with Accounts Payable, Procurement, and external tax advisors. The position will start remote but then transition to onsite work in Dallas three days per week, working alongside the accounting and asset management teams with regular exposure to senior leadership.

Requirements

• Bachelor's degree in Accounting.
• Minimum of 3-5 years of progressive accounting experience; experience in prepaid accounting, sales and use tax compliance, or indirect tax in a multi-state, multi-entity environment strongly preferred.
• Proficiency in Yardi 8 or a comparable property/operations accounting platform required.
• Advanced Microsoft Excel skills, including amortization schedule modeling, pivot tables, and multi-jurisdiction compliance tracking.
• Familiarity with multi-state sales and use tax compliance, exemption certificate management, and indirect tax audit processes.

Nice To Haves

• Experience in senior living, healthcare, hospitality, or real estate operations preferred.

Responsibilities

• Maintain the prepaid expense subledger across all DSL entities and communities; reconcile to the general ledger in Yardi 8 monthly.
• Review and record new prepaid assets, including insurance, licenses, software subscriptions, service contracts, and rent deposits.
• Prepare and post monthly amortization entries for all prepaid categories; ensure amortization schedules are updated timely as new contracts are added or renewed.
• Reconcile prepaid balances at month-end and investigate variances between schedules and recorded balances.
• Monitor unusual or aged prepaid items and coordinate with department owners for reclassification or write-off as appropriate.
• Manage sales and use tax compliance obligations across 40+ states in which DSL operates, ensuring timely and accurate filings.
• Prepare, review, and coordinate monthly, quarterly, and annual sales and use tax returns and remittances to state and local taxing authorities.
• Maintain a comprehensive sales and use tax calendar to track filing deadlines, payment due dates, and exemption certificate renewals across all jurisdictions.
• Accrue and reconcile sales and use tax liabilities in Yardi 8, ensuring proper balance sheet treatment.
• Maintain and organize sales tax exemption certificates for DSL communities and entities across applicable jurisdictions.
• Research state-specific exemptions applicable to senior living operations (e.g., food service, healthcare supplies, resident-related purchases) and coordinate with legal and tax advisors.
• Coordinate with the Accounts Payable and Procurement teams to ensure vendor exemption certificates are collected, current, and accurately applied to purchasing activity.
• Support sales and use tax audits by preparing audit-ready workpapers, exemption documentation, and responding to state taxing authority inquiries.
• Monitor regulatory changes in applicable state and local sales and use tax laws and assess the impact on DSL operations.
• Maintain compliance documentation and internal controls in accordance with DSL accounting policy.
• Prepare prepaid and sales/use tax reconciliation schedules, accrual analyses, and trend reports for the Shared Services Controller.
• Develop and maintain efficient prepaid and tax tracking tools in Excel and Yardi 8 to support the scale of a growing portfolio.
• Identify opportunities to automate and streamline sales and use tax processes across DSL's multi-state operating environment.
• Partner with the Director, Financial Systems on Yardi 8 configurations and reporting capabilities relevant to prepaid and tax accounting.
• Provide functional guidance to junior accounting staff, community-level accounting personnel, or cross-functional teams as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior