Emergency Hire - Semester Kickstart Activity Coordinator - Extended, Professional and Continuing Education

Cal Poly•San Luis Obispo, CA

2d•Onsite

About The Position

This is an emergency hire position for a Semester Kickstart Activity Coordinator within Extended, Professional and Continuing Education. The role involves planning, coordinating, and facilitating a diverse schedule of activities for students, ensuring an inclusive and engaging environment. The coordinator will also manage logistics, support learning assistants, communicate with students and staff, and report on program effectiveness. The position requires a solutions-oriented approach in a fast-paced environment and adherence to campus policies.

Requirements

High school diploma or its equivalent
Type 45 wpm
Four years of general office support or technical experience
Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for six months experience
Satisfactory completion of a background check (including a criminal records check)
Compliance with CSU Executive Order 1083 as a condition of employment (mandated reporter)
Authorized to work for any employer in the U.S.

Responsibilities

Design a diverse schedule of activities (social, educational, cultural, and recreational)
Ensure activities reflect institutional values, diversity, equity, and inclusion principles
Develop run-of-show documents and activity guides
Research, purchase, and track supplies needed for program operations and activities
Sort, organize, and manage storage inventory to ensure accessibility and efficient use of materials
Coordinate event logistics including space reservations, equipment, materials, and technology
Work with vendors, campus services, and facilities teams
Develop and manage activity timelines and setup/breakdown plans
Ensure compliance with campus policies (safety, accessibility, risk management)
Assign roles and responsibilities during events
Provide real-time direction and troubleshooting during programs
Foster a positive and professional team environment
Lead or co-facilitate activities, icebreakers, and group interactions
Create an inclusive, welcoming environment for students from diverse backgrounds
Encourage participation and help students build connections
Respond to student needs and escalate concerns when appropriate
Assist in promoting activities through orientation materials, social media, and campus communication channels
Provide clear instructions and updates to students and staff
Coordinate with EPaCE Program Coordinators as needed
Collect feedback from participants and staff
Evaluate program effectiveness and student engagement outcomes
Provide summary reports and recommendations for future orientations
Monitor activities to ensure they run smoothly and on schedule
Address unexpected issues (attendance changes, weather, technical problems)
Maintain a calm, solutions-oriented approach in a fast-paced environment