Emergency Hire - Semester Kickstart Activity Coordinator - Extended, Professional and Continuing Education

CSU Careers•San Luis, CA

23h•Onsite

About The Position

This is an emergency hire for a Semester Kickstart Activity Coordinator within Extended, Professional and Continuing Education. The role involves planning and executing a diverse schedule of activities to support student engagement during orientation periods. The coordinator will be responsible for program planning, event logistics, student engagement, communication, reporting, and on-site operations. The assignment dates are from June 1, 2026, to August 11, 2026, with a required schedule including evening shifts Monday, Tuesday, Thursday, Friday (5:00 PM – 9:00 PM), full-day availability on Wednesdays, and full-day weekend availability (Saturday and Sunday).

Requirements

High school diploma or its equivalent.
Type 45 wpm.
Four years of general office support or technical experience.
Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for six months experience.
Satisfactory completion of a background check (including a criminal records check).
Must be authorized to work for any employer in the U.S. (Cal Poly is not a sponsoring agency for staff or management positions).

Responsibilities

Design a diverse schedule of activities (social, educational, cultural, and recreational) that reflect institutional values, diversity, equity, and inclusion principles.
Develop run-of-show documents and activity guides.
Research, purchase, and track supplies needed for program operations and activities.
Sort, organize, and manage storage inventory to ensure accessibility and efficient use of materials.
Coordinate event logistics including space reservations, equipment, materials, and technology.
Work with vendors, campus services, and facilities teams.
Develop and manage activity timelines and setup/breakdown plans.
Ensure compliance with campus policies (safety, accessibility, risk management).
Assign roles and responsibilities to Learning Assistants during events.
Provide real-time direction and troubleshooting during programs.
Foster a positive and professional team environment.
Lead or co-facilitate activities, icebreakers, and group interactions.
Create an inclusive, welcoming environment for students from diverse backgrounds.
Encourage participation and help students build connections.
Respond to student needs and escalate concerns when appropriate.
Assist in promoting activities through orientation materials, social media, and campus communication channels.
Provide clear instructions and updates to students and staff.
Coordinate with EPaCE Program Coordinators as needed.
Collect feedback from participants and staff.
Evaluate program effectiveness and student engagement outcomes.
Provide summary reports and recommendations for future orientations.
Monitor activities to ensure they run smoothly and on schedule.
Address unexpected issues (attendance changes, weather, technical problems).
Maintain a calm, solutions-oriented approach in a fast-paced environment.