Security & Safety Coordinator

Constellation Institute•Berkeley, CA

4d•$78,000 - $98,000•Onsite

About The Position

This is a full-time, on-site, contract-to-hire role based in Berkeley. The first three months are a contract period during which the employee is employed by a staffing partner, which handles pay and benefits. Constellation recruits and selects the employee, who works on site with its team and follows its policies. Conversion to a permanent position is intended based on performance. The coordinator keeps daily security and safety operations running, including badging and visitor access, emergency supplies, routine system checks, records, and responding to security or safety questions. The position reports to the Senior Security & Safety Specialist, who provides training on systems and processes. The role is approximately 40 hours per week during core business hours, with occasional early, late, or weekend coverage for events and drills. All work is performed on a Constellation-issued and managed device. The employee must be able to walk all floors, lift up to 40 pounds, and respond on site during incidents, with or without reasonable accommodation. A confidentiality agreement is required before starting. Offers are contingent on a background check conducted in compliance with the California Fair Chance Act and ICRAA. During the three-month contract, the hourly, non-exempt pay rate is $38 to $47 per hour. Upon conversion to a permanent role, pay is $78,000 to $98,000 per year. During the contract, the employee accrues paid sick leave. After conversion, benefits include catered meals, a 401(k) with employer match, employer-paid commuter benefits, and health, dental, and vision insurance.

Requirements

Experience in facilities, office operations, security, hospitality, or another service role; entry-level candidates are welcome.
Ability to learn new software quickly and comfort using cloud-based administrative tools.
Organization, reliability, calmness under pressure, and attention to unusual details.
Ownership and follow-through without reminders.
Clear communication with people ranging from first-time visitors to senior researchers.
Ability to handle confidential information with discretion.
Able to work full time, approximately 40 hours per week, on site in Berkeley during core business hours, with occasional early, late, or weekend coverage for events and drills.
Able to walk all floors, lift up to 40 pounds, and respond on site during incidents, with or without reasonable accommodation.
Must sign a confidentiality agreement before starting.
Must pass a background check conducted in compliance with the California Fair Chance Act and ICRAA.

Nice To Haves

First Aid, CPR/AED, or Stop the Bleed certification.
Experience with cloud-based access control, video, or visitor management systems.
Experience in a research institution, coworking space, or multi-tenant office.

Responsibilities

Issue, update, and deactivate access credentials for staff, hosted researchers, and vendors.
Support visitor check-in and notify hosts.
Monitor access and visitor activity and escalate unusual activity to the Senior Security & Safety Specialist.
Coordinate with building security on deliveries, contractor access, and event guest lists.
Inspect and restock first-aid, AED, and emergency supplies.
Keep evacuation maps, floor warden rosters, and emergency contacts current.
Support drills and onboarding sessions and track attendance and follow-ups.
Run routine checks on access control and camera systems; open vendor tickets and track them through resolution.
Keep incident, inspection, and training records current.
Own small projects and fixes end to end and ask for help early when stuck.
Provide a friendly first response to security or safety questions.