Security ID Badge Coordinator-Advocate Christ Hospital & Medical Center

American Addiction Centers

21h • Onsite

About The Position

The Security ID Badge Coordinator is the primary administrator of the Security ID Badge Program and the Badge Management System (BMS). This role is responsible for producing ID badges and managing card key/proxy card access levels based on position and authorization. The coordinator serves as the main point of contact for BMS administration, handles user information updates for various personnel, and ensures the security of the BMS and associated equipment. This position also provides troubleshooting assistance, ensures the quality and accuracy of ID badges, and plays a critical role in maintaining public safety by managing access levels and conducting audits.

Requirements

• Primary administrator of the Security ID Badge Program and the Badge Management System (BMS).
• Responsible for Security ID badge production and card key/proxy card access levels.
• Updates user information for new or terminated/inactive associates, volunteers, physicians, residents, contractors, students, and facility staff.
• Secures the BMS and printer, ensuring password protection and that the printer is locked when not in use.
• Provides assistance with troubleshooting, problem resolution, and new user setup for requesting departments.
• Ensures the quality of photos and badges are professional and accurately reflect the Advocate recognized job title and associate name.
• Responsible for disabling access for all terminated associates, inactive volunteers, students, facility staff, physicians, residents, contractors, etc.
• Conducts monthly audits to confirm all terminated associates' ID and card key/proxy access have been disabled.
• Coordinates with HR to receive monthly termination reports and notification of terminations for cause.
• Works with departments such as the Volunteer Office, Medical Education, Medical Credentialing, and Clinical Education to ensure processes are in place for disabling ID/card key/proxy access.
• Updates the daily/weekly tally sheet to capture the number of ID and card key access requests.
• Maintains recordkeeping of badge maintenance forms and receipts for lost IDs.
• Orders supplies needed to create security ID badges and physician proxy cards.
• Ensures sufficient supply of badges and proxy cards are available.
• Verifies the accuracy of bills and/or invoices received for supplies and works with vendors to resolve discrepancies.
• Contacts the ID badge and card key vendor to coordinate maintenance, repair, system adjustments for card key/proxy card access, and system identification changes for all equipment and software.
• Initiates and follows up with vendors regarding equipment issues and repair status.
• Initiates card key access changes in collaboration with Public Safety and the BMS vendor.
• Ensures card key access is coded correctly in the BMS to provide appropriate access.
• Communicates any equipment downtime to staff via email and by creating and posting notices.
• Communicates when equipment is functioning again.

Responsibilities

• Primary administrator of the Security ID Badge Program and the Badge Management System (BMS).
• Responsible for Security ID badge production and card key/proxy card access levels.
• Updates user information for new or terminated/inactive associates, volunteers, physicians, residents, contractors, students, and facility staff.
• Secures the BMS and printer, ensuring password protection and that the printer is locked when not in use.
• Provides assistance with troubleshooting, problem resolution, and new user setup for requesting departments.
• Ensures the quality of photos and badges are professional and accurately reflect the Advocate recognized job title and associate name.
• Responsible for disabling access for all terminated associates, inactive volunteers, students, facility staff, physicians, residents, contractors, etc.
• Conducts monthly audits to confirm all terminated associates' ID and card key/proxy access have been disabled.
• Coordinates with HR to receive monthly termination reports and notification of terminations for cause.
• Works with departments such as the Volunteer Office, Medical Education, Medical Credentialing, and Clinical Education to ensure processes are in place for disabling ID/card key/proxy access.
• Updates the daily/weekly tally sheet to capture the number of ID and card key access requests.
• Maintains recordkeeping of badge maintenance forms and receipts for lost IDs.
• Orders supplies needed to create security ID badges and physician proxy cards.
• Ensures sufficient supply of badges and proxy cards are available.
• Verifies the accuracy of bills and/or invoices received for supplies and works with vendors to resolve discrepancies.
• Contacts the ID badge and card key vendor to coordinate maintenance, repair, system adjustments for card key/proxy card access, and system identification changes for all equipment and software.
• Initiates and follows up with vendors regarding equipment issues and repair status.
• Initiates card key access changes in collaboration with Public Safety and the BMS vendor.
• Ensures card key access is coded correctly in the BMS to provide appropriate access.
• Communicates any equipment downtime to staff via email and by creating and posting notices.
• Communicates when equipment is functioning again.

Benefits

• Paid Time Off programs
• Health and welfare benefits such as medical, dental, vision, life, and Short- and Long-Term Disability
• Flexible Spending Accounts for eligible health care and dependent care expenses
• Family benefits such as adoption assistance and paid parental leave
• Defined contribution retirement plans with employer match and other financial wellness programs
• Educational Assistance Program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed