Security & Fire Alarm Systems Project Manager

Norlee Group (NLG)•Jacksonville, FL

About The Position

The Security & Fire Alarm Systems Project Manager manages security, life safety, and low-voltage construction projects from turnover through final closeout. The role oversees planning, engineering coordination, procurement, installation, testing, commissioning, financial management, and client communications while ensuring compliance with safety, quality, budget, schedule, contract requirements, approved drawings, applicable codes, industry standards, and customer expectations. Project scopes primarily include access control, CCTV and video surveillance, fire alarm, intrusion detection, emergency communications, mass notification, and supporting low-voltage infrastructure. The Project Manager works with field supervisors, technicians, estimators, engineers, contractors, subcontractors, vendors, authorities having jurisdiction, and customers. The position emphasizes project profitability, installation quality, customer satisfaction, team performance, and operational excellence. Assigned annual project volume and revenue targets range from $3 million to $8 million. The work takes place across office environments, customer facilities, and active construction sites, with regular travel to project locations, meetings, inspections, and project reviews. Travel is expected to be 25% to 50%, depending on assignments and business needs. Construction-site conditions may include noise, dust, elevated work areas, equipment rooms, ladders, lifts, and varying weather conditions.

Requirements

At least five years of project management experience in security systems, fire alarm systems, low-voltage construction, or related technical disciplines.
Proven experience managing projects from design review and procurement through commissioning and final turnover.
Strong understanding of project scheduling, budgeting, forecasting, procurement, contract administration, and change management.
Experience coordinating field technicians, subcontractors, vendors, and general contractors.
Working knowledge of NFPA 72, NEC, local building codes, permitting requirements, and industry best practices.
Experience with access control, video surveillance, fire alarm systems, and integrated security technologies.
Proficiency with Microsoft 365, including Outlook, Word, Excel, Teams, PowerPoint, and SharePoint.
Experience using project management and construction management software.
Ability to review digital drawings, specifications, submittals, device schedules, and technical documentation.
Experience with project cost tracking, forecasting, procurement management, and document control systems.
Regular travel to project locations, customer meetings, inspections, and project reviews, expected to be 25% to 50% depending on assignments and business needs.

Nice To Haves

Bachelor’s degree in construction management, engineering, business, technology management, or a related field.
PMP (Project Management Professional) certification.
NICET Fire Alarm Certification.
LenelS2 Certification.
Genetec Certification.
Avigilon Certification.
Manufacturer-specific security or fire alarm certifications.
Working knowledge of Procore, Autodesk Construction Cloud, Bluebeam Revu, Smartsheet, or Microsoft Project.

Responsibilities

Manage assigned security and fire alarm projects from turnover through completion and closeout.
Review contracts, specifications, drawings, schedules, and budgets to develop project execution plans.
Lead kickoff meetings and coordinate project activities among internal and external stakeholders.
Develop project schedules, manpower plans, and milestone tracking reports; monitor progress and take corrective action as needed.
Identify scope gaps, design conflicts, schedule risks, and potential change-order opportunities; coordinate multiple projects while maintaining performance objectives.
Review system layouts, riser diagrams, device schedules, specifications, and construction documents for constructability and compliance.
Coordinate the installation and integration of access control, CCTV and video surveillance, fire alarm, intrusion detection, emergency communication, mass notification, and supporting systems.
Work with manufacturers, consultants, engineers, and authorities having jurisdiction to resolve technical issues and obtain approvals.
Coordinate programming, testing, acceptance inspections, and commissioning; support field teams with installation and system-functionality issues.
Ensure installations comply with approved submittals, manufacturer requirements, applicable codes, and company quality standards.
Prepare, review, and track RFIs, submittals, shop drawings, product data, and other technical documentation; maintain complete and accurate project records.
Identify scope changes and prepare documentation for additional work authorizations; manage project documentation through construction and closeout.
Coordinate procurement of equipment, devices, panels, cameras, access-control hardware, software licensing, cabling, and installation materials; monitor lead times and supply-chain risks.
Verify purchased materials comply with approved submittals and project requirements; coordinate vendor technical support, factory services, licensing, and commissioning assistance.
Manage material costs and purchasing strategies to support project profitability.
Conduct site visits to evaluate progress, safety compliance, installation quality, and workforce productivity.
Coordinate daily activities with field supervisors, technicians, subcontractors, and construction managers; review labor utilization and productivity against budgets.
Resolve installation conflicts, design discrepancies, material shortages, and scheduling issues.
Verify installation, labeling, programming, testing, and documentation of system components; coordinate inspections, punch-list work, customer training, final testing, and acceptance.
Prepare monthly forecasts, cost projections, and profitability reports; monitor labor, materials, subcontractor commitments, and cash flow.
Analyze budget variances, implement corrective actions, and communicate financial and operational risks to management.
Prepare and manage owner billings and pay applications; track payments and review vendor and subcontractor invoices for accuracy and contractual compliance.
Track and manage change orders so additional work is documented and billed.
Maintain relationships with clients, contractors, consultants, authorities having jurisdiction, and business partners; lead status meetings and provide updates on schedules, budgets, procurement, and risks.
Coordinate final inspections, system demonstrations, acceptance testing, and client training.
Complete closeout documentation, including as-built drawings, fire alarm test reports, inspection records, warranty documentation, product manuals, training records, programming backups, and system certifications.
Ensure contractual deliverables are completed before project turnover.
Support business development by identifying opportunities for service agreements, system expansions, and future projects.