Security Administrative Assistant

DuPont•Wimington, DE

3d•Onsite

About The Position

DuPont is currently hiring an Administrative Assistant to support the Security office for the DuPont sites in the Wilmington area. The Security Administrative Assistant provides various office and location support activities. Identifies, enhances and follows specific processes and procedures to maximize the efficiencies of the business to which the support is being provided; ensures the correct functioning of facilities, office and/or business support services. The ideal candidate will have a good working knowledge of Microsoft Office; Word, Excel, PowerPoint and Outlook. SAP / SharePoint access a plus. Have a good understanding of software applications and databases. Ability to quickly learn CloudGate, Security Expert systems, Avigilon (camera system). Experienced administrative support position requiring full proficiency gained through job-related training and considerable on-the-job experience. Requires a broad understanding of the job and applies skills and knowledge in a range of processes, procedures and systems (or requires deep skills in a single area). Understands how the team integrates with others to accomplish broader objectives. Uses some discretion to modify work practices to improve efficiency; completes work with a limited degree of supervision. Impacts the quality, timeliness and effectiveness of the team; guides junior team members and may assist in their formal orientation and training. Takes a broad perspective and offers new, less obvious solutions to atypical or infrequent problems. Identifies key issues and patterns from partial/conflicting data; may support the development of solutions to complex, recurring problems.

Requirements

High School diploma or GED equivalent
Minimum 5 years of administrative experience in a facilities, office and/or business support services.
Good planning and organizational skills.
Able to get results.
Good problem-solving skills.
Be self-motivated and self-managed, multi-tasker.
Able to work independently.
Excellent people skills, able to partner with individuals / teams.
Excellent written and verbal communication skills, be clear and concise.
Able to adapt to change as it occurs.
Detail oriented
Ability and Willingness to learn new systems
Demonstrated proficiency in Microsoft Outlook applications especially Excel and PowerPoint

Nice To Haves

SAP / SharePoint access a plus
Good working knowledge of Microsoft Office; Word, Excel, PowerPoint and Outlook.
Good understanding of software applications and databases.
Ability to quickly learn CloudGate, Security Expert systems, Avigilon (camera system).

Responsibilities

General administrative support to Security Leader and Contract Administrator
Understand and manage Access Controls systems including re-badging and badge deactivation processes.
Manage Access Controls for all individuals onsite and understand access control hierarchies
Site / Badge access requests for existing employees and new hires
Tracking data and improving the way we enter and use data in the Security systems
Assist with Logging, Tracking & Maintaining Security-related data
Assist with managing Wilmington-Area Standard Operating Procedures, send out for updates when approaching due date, revise documents & upload revisions to SharePoint
Filing various items
Handling of sensitive information
Additional duties / responsibilities may be assigned as required
Ability to document work instructions and procedures for the tasks required to effectively perform the role
Management and order placement for office supplies