Secretary - Job #1675

Sierra Vista Unified School District • Sierra Vista, AZ

15d • Onsite

About The Position

Sierra Vista Unified School District is seeking a passionate and dedicated Secretary for the Human Resources Department. This role involves performing confidential and routine secretarial assignments, managing HR processes, and supporting the department's daily operations. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience with office software. This position is crucial for maintaining the smooth functioning of the HR department and ensuring compliance with district policies and procedures.

Requirements

• High School Diploma or equivalent
• Minimum of two years of experience in an office with considerable public contact or an equivalent combination of experience, education, and/or training that demonstrates desired knowledge, skills, and abilities
• Working knowledge of computer word-processing and Microsoft Office applications, and Google.
• Ability to obtain a valid Arizona IVP Fingerprint Clearance Card
• Ability to obtain and maintain Arizona Notary through the State of Arizona.
• Strong organizational and record-keeping skills.
• Ability to communicate effectively verbally and in writing
• Ability to follow written and/or verbal instructions.
• Ability to demonstrate interpersonal and problem-solving skills.
• Ability to demonstrate exceptional customer service skills
• Ability to maintain accurate records and reports.
• Ability to work independently and as a member of the team.
• Ability to function in a fast-paced and high-pressure work setting.
• Ability to operate computer equipment for email communications, word processing, data management, and other assigned tasks as related to the position.
• Ability to operate standard office and computer equipment and database software programs.
• Ability to apply common sense understanding to solve practical problems and deal with a variety of situations.
• Ability to work cooperatively and courteously with staff, students, parents, and community members.

Nice To Haves

• Two years of administrative assistant experience and/or experience in an educational institution or human resources setting, preferred

Responsibilities

• Perform confidential and routine Secretary assignments for the Office of Human Resources, applying knowledge of HR processes and school district policies and procedures.
• Complete secretarial duties, including greeting visitors, answering telephones and inquiries, and providing information relevant to the department.
• Maintain HR department emails and calendar, arrange appointments, conferences, and meetings.
• Prepare agendas, various state and federal reports, and other resources for the Human Resources Department.
• Process incoming correspondence and mail, compose correspondence independently, and produce department-related communications.
• Manage Electronic Personnel Action Requests, positions, and vacancies.
• Prepare and submit the Personnel Actions Report for each scheduled meeting of the Governing Board and compose correspondence based on Governing Board decisions.
• Prepare and submit Agenda Item(s) as requested.
• Complete responsibilities related to new hires, transfers, and employees leaving the district.
• Assist with tracking and related communications for FMLA, ADA, and Leave of Absence requests.
• Complete requests for information and transmission of information regarding unemployment compensation and employee verifications.
• Perform data entry to maintain employee information in the appropriate district software.
• Generate purchase requisitions for the Office of Human Resources and maintain budget records for purchases.
• Prepare supply requests and work orders.
• Follow confidential practices and procedures related to personnel file storage and retention.
• Utilize, with fidelity, the District Positive Behavior Intervention Support (PBIS) program at the building level.
• Ensure information obtained through the course of duties associated with this position is held in the highest of confidentiality.
• Perform all duties in accordance with Federal and State laws, district procedures, and Board policies, including mandatory reporting procedures.

Benefits

• Paid Holidays & Leave
• health, dental, vision, and supplemental insurance options available at an additional cost to employees
• paid life insurance
• an equal contribution to the Arizona State Retirement plan

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED