Secretary (Anticipated)

State of Maine • Augusta, ME

1d • $18 - $25 • Onsite

About The Position

Riverview Psychiatric Center is currently looking for the right candidate to provide office and administrative support to the Nursing department. This is advanced administrative services work in providing support to the coordination, implementation, and oversight of administrative or procedural program having broad scope or diverse functions. Responsibilities require using independent judgment, initiative, and decision-making on complex administrative matters and require proficient knowledge of modern office practices and office equipment necessary to perform diverse administrative functions. Supervisor positions are those responsible for supervising subordinates and conducting formal performance appraisals of one or more employees.

Requirements

• Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of the principles and practices of office processes and administrative functions to perform routine secretarial support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process and actions to take in accordance with standard procedures.
• Strong organizational skills
• Attention to detail
• Sound judgment
• Ability to manage multiple priorities
• Proficient knowledge of modern office practices and office equipment

Nice To Haves

• Experience supporting executive leadership
• Strong written and verbal communication skills
• Ability to work independently in a fast-paced environment
• Proactive problem-solver

Responsibilities

• Manage the day-to-day administrative activities of the Director of Nursing’s office, including preparing and editing correspondence, maintaining policies and procedures, coordinating office operations, and supporting board and committee meetings.
• Serve as a liaison between the Director of Nursing and internal and external stakeholders, helping to ensure effective communication and follow-through on important initiatives and organizational priorities.
• Monitor regulatory and licensing requirements, maintaining administrative records, and identifying opportunities to improve office processes and efficiencies.
• Handle confidential information with discretion and professionalism.

Benefits

• 13 paid holidays
• 12 days of sick leave
• 3+ weeks of vacation leave annually
• Health Insurance Coverage (State pays 85%-100% of employee-only premiums)
• Health Insurance Premium Credit (decreases employee-only premiums by 5%)
• Dental Insurance (State pays 100% of employee-only dental premiums)
• Retirement Plan (State contributes 14.11% of employee's pay towards MainePERS)
• Six weeks of fully paid parental leave for all employees welcoming a child
• Additional unpaid leave may be available under the Family and Medical Leave Act.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: No Education Listed