Secretary Legal - Anticipated Vacancy - Bangor

State of Maine•Bangor, ME

22h•$17 - $25•Onsite

About The Position

This is a classification in the Office & Administrative Support Job Family which provides office and administrative support to an agency, program, or operational unit requiring operation of office equipment and knowledge of office processes and diverse clerical functions. This job family is distinguished by its contributory role in meeting operational, production, and/or processing needs. This is routine office and administrative support work performing routine, varied office support tasks often requiring the operation of technical office equipment. Responsibilities require making independent judgment in prioritizing assignments and selecting the most appropriate course of action within established operating procedures.

Requirements

Knowledge of modern office methods and procedures.
Knowledge of spelling, punctuation, grammar, and business English.
Ability to make intermediate mathematical calculations.
Ability to drive car or light delivery truck may be required.
Ability to create spreadsheets and perform data management.
Ability to type varied routine business correspondence from draft or original source documents to revised or final form.
Ability to lay out computerized formats and/or graphics.
Ability to organize and maintain computerized and/or manual files.
Ability to operate standard technical office materials/ equipment.
Ability to use alphabetical, numerical, chronological, and secondary filing systems.
Ability to rapidly and accurately take and/or transcribe dictation.
Ability to convert data to electronic format.
Ability to transfer information and present in modified form.
Ability to access information from the internet.
Ability to distinguish non-routine and technical inquiries and refer to appropriate source.
Ability to work with timelines and schedules.
Ability to clean and/or maintain issued materials.
Ability to lead the work and provide guidance to co-workers on a project or intermittent basis
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a general knowledge of modern office practices to perform routine, varied office support tasks often requiring the operation of technical office equipment, and 2) the ability to use independent judgment in prioritizing the work and selecting the most appropriate course of action within set procedures.
Office Assistant I qualifications.

Responsibilities

Complies with the requirements of State policies, including those concerning human resource components of security protocols of agency information security and confidentiality policies for state business purposes.
Create spreadsheets and perform data management.
Type varied routine business correspondence such as letters, reports, contracts, vouchers, and agendas from draft or original source documents to revised or final form.
Lay out computerized formats and/or graphics for forms, pamphlets, graphs, charts, tables, and/or maps.
Organize, record, and maintain computerized and/or manual files.
Operate technical office materials/equipment (examples are digital scanner, printing and bindery equipment, reprographic duplicators, postal machinery, etc.) according to set procedures.
Transport and handle heavy goods.
Input, arrange, code, transcribe, correct, and/or post standard form and free form data for data entry.
Take and/or transcribe notes, dictation, transcripts, and/or tapes into written minutes and/or reports.
Query for data via telephone, computer, and/or written/oral communication.
Explain, inform, and/or initiate calls on routine matters.
Refer non-routine inquiries to appropriate resource.
Clean and/or maintain issued materials.
May lead the work and provide guidance to co-workers on a project or intermittent basis.

Benefits

13 paid holidays
12 days of sick leave
3+ weeks of vacation leave annually
Personal leave for overtime-exempt employees
Health Insurance Coverage (State pays 85%-100% of employee-only premiums)
Health Insurance Premium Credit (decreases employee-only premiums by 5%)
Dental Insurance (State pays 100% of employee-only dental premiums)
Retirement Plan (State contributes 14.11% of pay to MainePERS)
Gym Membership Reimbursement (up to $40 per month)
Health and Dependent Care Flexible Spending Accounts
Public Service Student Loan Forgiveness eligibility
Living Resources Program (employee assistance program)
Parental leave (42 consecutive calendar days of fully paid leave for welcoming a child)
Voluntary Deferred Compensation (MaineSaves 457(b) account)