Legal Secretary
About The Position
Freeman Mathis & Gary, LLP is a nationally recognized Am Law 200 law firm with over 500 attorneys servicing clients in 40 offices and 22 states seeking an experienced legal secretary to join our Seal Beach office. We are eagerly seeking candidates who foster a teamwork mentality, have excellent communication skills, problem-solvers, and willing to take ownership of their job. Flexibility and excellent organization skills are key in our fast-paced environment. The following set of success factors describe the characteristics of those who are successful in our Firm: • Helpful, Congenial, Personable, Positive • Unpretentious, Approachable, Respectful, Team Oriented • Accountable, Takes Ownership, Corrects Mistakes • Organized, Timely, Confidential, Responsive (within 24 hours)
Requirements
- Minimum two years litigation secretarial experience
- Experience maintaining paperless files.
- Knowledge of service deadlines for various litigation tasks, including familiarity of the California Code of Civil Procedure
- Must successfully pass a background and drug screen
Nice To Haves
- iManage experience a plus
Responsibilities
- Draft and review legal correspondence including thoroughly proofreading for errors in grammar, spelling, punctuation, and formatting
- Prepare and collect conflict of interest checks, open new files and maintain client files
- Maintain attorneys’ calendars with hearing dates, filing deadlines, and other dates of importance
- Make client and client-related appointments for attorneys as necessary
- Professional demeanor with all Firm’s clients, attorneys, staff and vendors. Including responding to messages and requests in a timely manner and performing job duties with enthusiasm and a genuine perceivable zest to be of service
- Familiar with state and US Federal Court Case Management/Electronic Case File (CM/ECF)/PACER system, including submission of electronic filings
- Ability to organize and prioritize numerous tasks and complete them under time constraints with minimal supervision
- Proficient in software programs such as Microsoft Word, PowerPoint, and Excel, or other similar software programs necessary to perform essential duties of the position
- Provide assistance to others within firm when requested based on priorities of current work-in-hand, promoting teamwork and mutual cooperation among all staff members
Benefits
- Competitive compensation
- Comprehensive benefits package, including medical, dental, and vision
- HSA and FSA plans available for employees and dependents
- Work-life balance
- Generous PTO policy
- 401K plan including a 3% Employer Safe Harbor contribution
- 1.5% Profit Sharing contribution
- Firm paid life insurance and long-term disability
- Employee Assistance Program
- Year-end bonuses and referral fee programs
- Regular firmwide socials and events
- Positive firm culture
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What This Job Offers
Job Type
Full-time
Career Level
Mid Level
Education Level
No Education Listed
