Secretary to High School Assistant Principal (Anticipated)
About The Position
The State College Area School District is searching for a Secretary at the State College Area High School. This position works with students, parents, and visitors. Responsibilities include the management of the administrator's calendar and meeting schedule; all school-related budget processes; coordination of building communications; and, management of difficult situations with skill, patience, and diplomacy. The ideal individual will have the ability to exercise good judgment in a variety of situations; demonstrate a commitment to diversity; demonstrate strong written and verbal communication, customer service, administrative, and organizational skills; and have the ability to maintain a realistic balance among multiple priorities. The successful candidate will have the ability to work independently on projects and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion. Must be able to work independently as well as within a team.
Requirements
- Experience in a secretarial, accounting, or administrative assistant position is required.
- Ability to exercise good judgment in a variety of situations.
- Demonstrate a commitment to diversity.
- Demonstrate strong written and verbal communication, customer service, administrative, and organizational skills.
- Ability to maintain a realistic balance among multiple priorities.
- Ability to work independently on projects.
- Must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
- Must be able to work independently as well as within a team.
Nice To Haves
- Experience in public education
- Completion of an accredited secretarial and/or accounting training program is preferred.
Responsibilities
- Perform clerical duties including but not limited to answering the phone, screening and directing visitors, opening and distributing mail; scheduling appointments/interviews; typing correspondence, evaluations, meeting agendas.
- Schedule all professional evaluation meetings.
- Issue passes for late excused and unexcused students, early dismissals, educational trips and buses daily.
- Issue bus visitor pass requests.
- Enter and maintain accurate raw student attendance data daily.
- Collaborate with teachers and administrators to manage parental requests for educational trips.
- Maintain accurate attendance records for students with alternate assignments as needed.
- Work with the Assistant Principal in preparing reports, sending first offense and second offense letters as needed.
- Scheduling SAIPs, preparing SAIP paperwork.
- Preparing student progress, discipline, and attendance data for court.
- Contact parents regarding initial absences and share attendance processes; collect excuses from parents and students daily and enter written excuses from parents for student absences.
- Cross reference PowerSchool for attendance.
- Maintain an organized filing system for all student attendance issues and maintain the attendance records.
- Schedule 504 meetings for administrators.
- For initial meetings, send out permission to evaluate forms to parent(s) and teacher feedback forms.
- Prepare and finalize 504 documents.
- Attend and participate in all required meetings and trainings.
- Perform other duties as assigned.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
No Education Listed
