Secretary - Cancer Center - Hopewell - Full-Time - DAYS

Capital Health•Hopewell, NJ

8d•Onsite

About The Position

Capital Health is seeking a Full-Time Secretary for the Cancer Center at Hopewell. This role involves providing essential administrative and clerical support within the department. The secretary will be responsible for typing various documents, managing mailings, organizing files, maintaining confidentiality, entering data, running reports, ordering supplies, scheduling meetings, and serving as the first point of contact for visitors and callers. The position requires a high school diploma or GED, three years of clerical experience, and proficiency in Microsoft Office (Word, Excel). The ideal candidate will possess excellent organizational skills and a friendly demeanor.

Requirements

High school diploma or GED.
Three years of clerical, secretarial, office, or administrative experience.
Proficiency in Microsoft Office (Word, Excel).
Excellent organizational skills.
Possesses a friendly demeanor.

Responsibilities

Types letters, memoranda, reports, contracts, forms, documents and other materials as needed from drafts or standard formats using basic features of MS Word.
Proofreads and corrects completed work.
Prepares large mailing projects using merge functions to create labels, collates materials, and prepares envelopes for timely mailing.
Organizes and maintains department files and ensures that all materials are filed accurately and in a timely manner.
Maintains confidentiality of information.
Enters accrual data into spreadsheets or existing databases.
Runs and distributes routine reports on a timely basis.
Maintains lists and logs.
Sorts and distributes department mail as it arrives.
Maintains, monitors, and orders office supplies, letterhead, and envelopes to maintain adequate supplies for anticipated special projects.
Schedules conference rooms and coordinates meeting arrangements in a timely manner.
Performs a variety of other clerical tasks including, but not limited to: makes copies, sends and receives faxes, contacts travel agent to make travel arrangements as needed.
Serves as first point of contact for visitors and callers to the department or facility.
Answers and screens telephone calls and takes accurate messages.
Responds to inquiries from callers and visitors or refers to department staff.
Greets and announces visitors and notifies appropriate staff member.
Distributes passes as required by department or operating unit policy.
Performs other duties as assigned.