Secretary 7-E8

State of Michigan • Manistee, MI

3d • Onsite

About The Position

The Michigan Department of Corrections is seeking a Secretary to provide secretarial support for an interdisciplinary Mental Health Team. This role involves working with unit chiefs, psychiatrists, social workers, psychologists, and various therapists. The position requires managing administrative tasks, including transcribing dictation, scheduling appointments, data entry, coordinating meetings, and assisting with general office duties. The secretary will also support recruitment efforts and maintain various records and reports.

Requirements

• Completion of high school.
• For Secretary 7: Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.
• For Secretary E8: Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.
• Certain positions may require a criminal history background check.
• Applicants who have been convicted of a misdemeanor or felony are ineligible for employment with the Department of Corrections until satisfactory completion of any sentence imposed, including parole or probation.

Nice To Haves

• Experience with Michigan Department of Corrections specific databases and programs.
• Experience working in a healthcare or mental health setting.

Responsibilities

• Provide secretarial support for an interdisciplinary Mental Health Team.
• Transcribe dictation.
• Schedule appointments.
• Enter information into all required computer databases and programs.
• Schedule and take minutes for staff meetings, treatment team meetings, and other meetings as required by the Unit Chief.
• Work with multidisciplinary team members to meet their needs.
• Assist in recruitment efforts as needed.
• Coordinate general office duties, including phone calls, mail, record keeping/filing, tracking patients, prisoner grievances, BSI/BPRS, PA 252, and training records.
• Run reports.

Benefits

• Gold Level Veteran Friendly Employer status with benefits and services available to support military and veteran employees, spouses, and families.
• Non-Custody New Employee Training (NCNET).

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED