Secretary 7-E8 (Transportation Review Unit)

State of Michigan • Lansing, MI

1d • Hybrid

About The Position

This position provides clerical and administrative support to the Water Resources Division's (WRD) Transportation Review Unit (TRU) and Hydrologic Studies and Floodplain Management Unit (HSFMU). Responsibilities include general secretarial duties such as proofreading, finalizing, mailing, and e-mailing permits, correspondence, public notices, public hearing notices, and routing incoming applications to appropriate staff using the MiEnviro database. Provide information for customer inquiries and/or channeling inquiries to the proper personnel and responding to Freedom of Information (FOIA) Requests. This position also provides secretarial support to other staff in the Field Operations Engineering and Enforcement Section (FOESS) and the Field Operations Support Section (FOSS) when needed, including backup assistance for other clerical staff due to absences or workload issues. This position will also process the WRD's incoming and outgoing mail and answer the WRD's main telephone line on a rotating schedule with other clerical staff in the WRD.

Requirements

• Educational level typically acquired through completion of high school.
• Secretary 7: Two years of office experience involving administrative support practices, including one year equivalent to 6-level administrative support experience.
• Secretary E8: Three years of office experience involving administrative support practices, including one year equivalent to experienced-level administrative support work or equivalent to a Secretary 7 or Legal Secretary 7.

Responsibilities

• Proofreading, finalizing, mailing, and e-mailing permits, correspondence, public notices, and public hearing notices.
• Routing incoming applications to appropriate staff using the MiEnviro database.
• Providing information for customer inquiries and/or channeling inquiries to the proper personnel.
• Responding to Freedom of Information (FOIA) Requests.
• Providing secretarial support to other staff in the Field Operations Engineering and Enforcement Section (FOESS) and the Field Operations Support Section (FOSS) when needed.
• Providing backup assistance for other clerical staff due to absences or workload issues.
• Processing the WRD's incoming and outgoing mail.
• Answering the WRD's main telephone line on a rotating schedule.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED