Secretary (Office Automation)

Air Force Elements, U.S. Transportation Command • Scott AFB, IL

11d

About The Position

This position is part of the Air Force Elements, U.S. Transportation Command. The Secretary (Office Automation) provides clerical and administrative support and exercises exclusive control over the Director of Operations’ and Senior Executive Service Deputy Director’s daily calendars. The role receives calls and visitors, prepares and processes correspondence and other documents, and uses office automation software to create and revise complex documents, databases, and spreadsheets.

The position is GS-0318-8 and has a full-time work schedule with a flexible tour of duty. Occasional overtime or irregular hours may be required. Situational telework may be authorized based on operational requirements and Agency and Supervisor approval. The incumbent must be able to obtain and maintain a secret security clearance and safeguard sensitive or classified information.

Requirements

• Must be a U.S. citizen.
• Must obtain and maintain a secret security clearance.
• Must be suitable for Federal employment, as determined by a background investigation.
• One year of specialized experience equivalent to the GS-07 grade level in Federal service, including scheduling meetings and appointments and accepting or declining invitations; making contacts with high-ranking officials from outside an employing agency at national or international levels; and preparing and finalizing recurring reports while determining and modifying their format, content, and frequency requirements.
• Education may not be substituted for specialized experience at this grade level.
• Males born after December 31, 1959, must be registered for Selective Service or exempt.
• May be required to successfully complete a probationary period.
• Status candidates must meet time-in-grade requirements of 52 weeks at the next lower grade level.

Responsibilities

• Exercise exclusive control over the Director of Operations’ and Senior Executive Service Deputy Director’s daily calendars.
• Receive telephone calls, greet visitors, and ascertain the nature of calls or visits.
• Prepare recurring and nonrecurring correspondence, reports, and other documents using information from staff, files, and other sources.
• Review and process incoming and outgoing correspondence, materials, publications, regulations, and directives.
• Perform clerical and administrative work in support of the office or organization.
• Use office automation software to create documents with complex formats, edit and reformat electronic drafts, and update or revise databases and spreadsheets.
• Handle and safeguard sensitive and/or classified information in accordance with regulations.

Benefits

• Federal employees and their families have access to a comprehensive benefits package; specific benefits depend on position type.
• Travel and relocation expenses may be paid if approved in accordance with JTR and AFMAN 36-606.
• Recruitment incentives may be authorized.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed